PRE-AWARD STEP SUMMARY

1. Faculty member receives information about grant opportunities, guidelines etc. from Office of Grants and Sponsored Research (OGSR) or direct from sponsoring agency.
2. Faculty member notifies OGSR that they are preparing a grant proposal and provides OGSR with grant guidelines (if OGSR does not already have them). The OGSR will set up grant opportunity in the grantsERA system.
   
3. Faculty member develops proposal and budget. Faculty member can choose to meet with OGSR Proposal Development Coordinator for guidance. Faculty member must communicate with Dean and/ or Department Chair during development of proposal. Early communication with the OGSR is also essential especially if budget development is required.
4. Faculty member will input and upload any necessary information to apply for grant in the grantsERA system.
5. Faculty member will submit completed proposal electronically to the Office of Grants and Sponsored Research by clicking "Complete Proposal" in the grantsERA system.
6. OGSR reviews proposal for conformance with institution's policies and sponsor's guidelines and requirements. Proposal is also checked for typos, spelling, clarity and numerical accuracy. Revisions (if necessary) are made to the proposal.
7. OGSR reviews proposal for conformance with institutional policies and sponsor's guidelines and requirements. Budgetary figures are checked.
8. OGSR secures necessary University signature(s) electronically. The signature of the Dean (and Dept. Chair if appropriate) constitute their awareness of and agreement with 1) the relation of the project to the mission of the School and the University, and 2) commitments of time, personnel and other costs to the School (Deans and Department Chairs must be aware that faculty members cannot receive summer teaching assignments that conflict with the time(s) which faculty receive summer salaries from grants). University signatures constitute acceptance of terms and conditions of award and agreement to fulfill all financial obligations (matching) conditional upon the award of the grant. This requires five working days.
9. OGSR makes required number of copies and submits the proposal to the sponsoring agency.
10. Upon receipt of an award OGSR notifies the Office of Grant Accounting to open the appropriate account(s). Grant Accounting assumes responsibility for all cost accounting and adherence to financial guidelines, provides interim and final financial reports to the sponsor, and at appropriate times bills the sponsor for all allowable costs incurred on the project to date. OGSR continues to serve as the point of contact between the University and the sponsor.
11. All changes to the project (major personnel, scope of work, objectives, re-budgeting, time extensions, etc.) must be routed through OGSR and receive approval from appropriate University officials. When such changes are approved OGSR informs the appropriate University offices which in turn will alter their records.