APPENDIX NO. 2

PRE-AWARD STEP SUMMARY

1. Faculty member receives information about grant opportunities, guidelines etc. from Office of Grants and Sponsored Research or directly from sponsoring agency.
2. Faculty member develops proposal and budget. Faculty member must communicate with Dean and/ or Department Chair during development of proposal. Communication with the Office of Grants and Sponsored Research, especially if budget development is required.
3. Faculty member will obtain signature of Dean (and Department Chair if required by Dean) and of directors for all campus services  (dorms, meals, Physical Education Center, Wheelwright, etc.). Office of Grants and Sponsored Research will provide the name(s) of the necessary campus official(s). The signature of the Dean (and Dept. Chair if appropriate) constitute their awareness of and agreement with:
• the relation of the project to the mission of the School and the University, and
• commitments of time, personnel and other costs to the School (Deans and Department Chairs must be aware that faculty members cannot receive summer teaching assignments that conflict with the time(s) which faculty receive summer salaries from grants).
4. Faculty member brings finished proposal to Office of Grants and Sponsored Research.
5. OGSR reviews proposal for conformance with institution's policies and sponsor's guidelines and requirements. Proposal is also checked for typos, spelling, clarity and numerical accuracy. Revisions (if necessary) are made to the proposal.
6. OGSR reviews proposal for conformance with institutional policies and sponsor's guidelines and requirements.  Budgetary figures are checked. OGSR secures necessary University signature(s), makes required number of copies and submits the proposal to the sponsoring agency. University signatures constitute acceptance of terms and conditions of award and agreement to fulfill all financial obligations (matching) conditional upon the award of the grant.  This requires four working days.
7. Upon receipt of an award OGSR notifies the Office of Grant Accounting to open the appropriate account(s). Grant Accounting assumes responsibility for all cost accounting and adherence to financial guidelines, provides interim and final financial reports to the sponsor, and at appropriate times bills the sponsor for all allowable costs incurred on the project to date. OGSR continues to serve as the point of contact between the University and the sponsor.
8. All changes to the project (major personnel, scope of work, objectives, rebudgeting, time extensions, etc.) must be routed through OGSR and receive approval from appropriate University officials. When such changes are approved, OGSR informs the appropriate University offices which in turn will alter their records.