1	Webtime Entry Training for Hourly Personnel
2	Webtime Entry Training Objectives Provide an overview of the new system and benefits Demonstration How to… Login Report time worked for current period Report time worked for a prior period View time history Q & A
3	Why Webtime Entry (WTE)? Current methods are manual and inefficient Maximizes time processing accuracy Employees can enter time remotely in a secure environment Allows supervisors to approve time for direct reports online Enables supervisor to notify an employee if changes need to be made to a time record Allows employees and supervisors to review time history
4	Accessing Webtime Entry To practice using Webtime Entry in a test environment: watest.coastal.edu This site is available for you to “practice” using Webtime Entry. It is a test environment and it will not process/update LIVE data. Click on link “Use Coastal Version of WebAdvisor Test”.
5	Accessing Webtime Entry To use “Live” system beginning in July 1, 2008: (June 29, 2008 live date for hourly employees) webadvisor.coastal.edu This system will update the payroll system. Be sure you do your entry in “LIVE” as of the dates specified above.
6	A word of CAUTION… Please do not check the “electronic signature” box during the training. If you do, you will not be able to participate in the practical training portion of this session.
7	How to Enter Time Worked
8	What if I cannot login?
9	How to Enter Time (Hourly)
10	How to Enter Time Worked (Hourly)
11	Terminology Cut-Off Date – The last day an employee can enter time and leave for a specific pay period. The Cut-Off date for hourly employees is on the Monday following the completion of the bi-weekly time entry form at 12:30 p.m.
12	How to Enter Time Worked (Hourly)
13	How to Enter Time (Hourly) - Bottom
14	How to Enter Time (Hourly)
15	How to Enter Time (Hourly)
16	Time Entry – Confirmation form
17	Important Notes You are responsible for entering your own work hours. You should update your hours in the Webtime system daily. You must report your hours worked before the ‘Cut-Off’ date. If you do not submit hours timely, your hours will be processed on the next scheduled payroll. If you do not enter your hours before the ‘Cut-Off’ date, you will need to notify your supervisor via e-mail. You should provide your supervisor with the following information: dates and time in/time out data for each day worked. THIS METHOD SHOULD ONLY BE USED FOR RARE EXCEPTIONS. You will receive an e-mail from your supervisor if time is rejected along with instructions on how to proceed. You are expected to correct any changes requested by your supervisor unless the ‘Cut-Off’ date has passed. You will be able to view a ‘confirmation’ screen once you click on the ‘Submit’ box. You cannot make changes if you have already clicked on the electronic signature box. This system will allow you to enter your time worked remotely. If you worked overtime, the system will automatically calculate it. Paper timesheets will NOT be accepted after June 28, 2008 for hourly personnel.
18	Important Notes HOURLY EMPLOYEES WILL BE MOVING TO A BI-WEEKLY PAYROLL IN JULY. Bi-weekly payroll will occur every other Friday. Go to www.coastal.edu/payroll to view the bi-weekly payroll schedule for the remainder of 2008. You will also find an FAQ on the Payroll website. If you have hours to be paid on July 15th, you will be paid as you normally would. The first bi-weekly payroll will be paid on July 25, 2008. Hours worked for the weeks ending July 5 and July 12 will be paid on July 25^th.
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20	Time History (Hourly)
21	How to View Time History (Hourly)
22	How to View Time History (Hourly)
23	How to View Employees Time History
24	If you need assistance… Please contact your supervisor.
25	Q&A