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1
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2
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- Provide an overview of the new system and benefits
- Demonstration
- How to…
- Login
- Report leave for current period
- Report leave for prior period
- View time history
- Q & A
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3
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- Current methods are manual and inefficient
- Maximizes time/leave processing accuracy
- Employees can enter time/leave remotely in a secure environment
- Allows supervisors to approve time/leave for direct reports online
- Enables supervisor to notify employees if changes need to be made to a
time/leave record
- Allows employees and supervisors to review time/leave history
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4
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- Salaried Non-Exempt – Salaried employees who are NOT exempt from
receiving overtime (fill out time sheet)
- Salaried Exempt – Salaried employees who are exempt from earning
overtime
- Hourly Employees – Temporary Staff/Student Assistants who are paid on an
hourly basis for actual hours worked (fill out time sheet)
- Authorized Processor – An employee who has been selected as a back-up
person to the supervisor of record to process time and/or leave on
behalf of the supervisor or designated employees.
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5
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- To practice using Webtime Entry in a test environment:
- watest.coastal.edu
- This site is available for you to “practice” using Webtime Entry. It is a test environment and it will
not process/update LIVE data.
- Click on link “Use Coastal Version of WebAdvisor Test”.
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6
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- To use “Live” system beginning in July 1, 2008:
- (June 29, 2008 live date for hourly employees)
- webadvisor.coastal.edu
- This system will update the payroll system. Be sure you do your entry in “LIVE” as
of the dates specified above.
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7
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- Please do not check the “electronic signature” box during the training.
- If you do, you will not be able to participate in the practical training
portion of this session.
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8
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9
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10
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11
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12
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- Cut-Off Date – the last day an employee can enter time and leave for a
specific pay period. The Cut-Off
date is approximately 9 calendar days prior to the pay date at 12:30 PM.
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13
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14
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15
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- You will record “actual hours worked” in the designated column.
- Overtime or compensatory time is computed based on actual hours worked
for a specified work week. Leave
taken is not considered as actual hours worked.
- The system will automatically convert hours worked over 40 in a
specified work week to overtime after you submit your time/leave.
- Compensatory time functionality is forthcoming. During the implementation period the
preferred processing method of compensation will be overtime.
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16
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17
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18
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- Do not enter ‘Sick Leave – Immediate Family’ in the column labeled
‘Employee Sick’ leave.
- Instead, enter Sick Leave – Immediate Family hours in the ‘Other Time
Hours’ column.
- Then under ‘Other Leave Types’ select ‘Sick Leave – Immediate Family’
from the drop down list.
- The ‘Other Leave Types’ drop down list includes only leave types you are
eligible to use.
- If you plan to use leave during the current payroll period you must
enter it before the ‘cut-off date’.
You can enter the leave in advance. Any leave not entered by the ‘cut-off
date’ or any changes to leave already reported must be processed by your
supervisor.
- If you have no changes to report, you must still mark the electronic
signature box and then select ‘submit’.
- If you must make leave changes to a prior period, your supervisor must
submit the changes to Payroll electronically.
- Once you electronically sign your time/leave record and submit it, you
cannot make changes. This is
because the leave information has already been submitted to your
supervisor to approve or reject.
- You will receive an e-mail from your supervisor if time/leave is
rejected along with instructions on how to proceed.
- You will be able to view a ‘confirmation’ screen once you click on the
‘Submit’ box. Refer to next
slide.
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19
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20
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21
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22
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23
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24
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25
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- Problems with accessing WebAdvisor:
- E-Mail: webadvisor@coastal.edu
- Questions regarding Webtime Entry System:
- E-Mail: webtime@coastal.edu
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26
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Notes
