Acquisitions Manual: Glossary

Collection Management Services

Librarians and staff who management funds for books, journals and media; selection and location of purchased library materials; evaluation and disposition of gift materials; and preservation, management and continuing assessment of the collection.

Department Representative

Faculty member chosen by his/her department to act as a link to the library; duties involve the review and approval of requests for monographs, serials, and documents

Depository Library

Chosen to receive a proportion of printed materials from federal or state printing offices.

Electronic Resource

Any work that is in electronic form and is accessed through a computer. Electronic resources can be internet (online) resources or resources on CD-Rom, disk, etc.

Firm Order

Requisition for a monograph submitted by faculty or student to the Acquisitions department of the library; one-time purchase.

Gifts

Donations to the library from individuals, institutions or publishers.

Government Documents

Documents published by federal or state agencies that are available to the Depository Library.

Library Advisory Committee

Senate committee which advises the Dean of Library Services on library matters of general library policy, the development of library resources, etc.

Library Liaison

Librarian chosen to act as contact person for department representative as well as the faculty within that department; duties include review of approved firm order requests, monitoring of department allocations/expenditures, forwarding pertinent new title information (catalogs, websites, etc.) to departmental representative, serial consideration criteria, etc.

Magazines for Libraries

A reference source that critiques most journals appropriate for college and university libraries.

Microforms

Encompassing term for microfilm, microfiche, ultrafiche, and microprint.

Monograph

A single title, dealing systematically and in detail with one subject or class of subjects.

Non-print Monograph

A single title that is available in a format other than printed on paper. Examples of non-print are electronic books and microfilmed books.

Out-of-Print (OP)

No longer being printed by any publisher.

Rush Orders

Firm orders that are needed for immediate research or teaching purposes that require special handling to insure quick delivery and processing.

Serials

Publication issued in successive parts bearing numerical or chronological designations and intended to be continued indefinitely. Considered an annual expenditure commitment.

Standing Orders

An order for a monograph that will be published in successive installments, but which has an ending date or volume number. Considered an annual expenditure commitment.