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Acquisitions Manual: Overview of Collection Development Program
The Collection Management Services Department for Coastal Carolina University's Kimbel Library is responsible for purchasing books and serials for the Library's collections, maintaining the bibliographic records describing these items in the online catalog, and weeding and preservation of the collections. This includes selection, ordering and receipt of all gifts and monographic purchases and for new serial title considerations, renewals, claiming, binding and cancellation of all subscriptions, in all formats 1.1 Who's Who in Collection Management Services:Hours: Monday - Friday; 8am - 4:30pm (unless library is closed)
1.2 Collection Development ProgramCollection development involves management of library funds for books, journals and media; selection and location of purchased library materials; evaluation and disposition of gift materials; and preservation, management and continuing assessment of the collection itself. These activities, which comprise the Collection Development Program, are directed by the Head of Collection Management Services, under the supervision of the Dean of Library Services.1.3 Selection ResponsibilitiesResponsibilities of the FacultyKimbel Library relies on all faculty members to help in the selection of library materials. Faculty members submit requests for library materials which support the curricular and research needs of their department. Each academic department appoints a Department Representative for the library who has an overview of the department's curriculum, as well as a strong knowledge of the library's collections. Department Representatives in each College work in conjunction with the liaison librarian for fielding recommended purchases and other requests to the library. A librarian is appointed as the Library Liaison for each Department Representative. Individual faculty members initiate order requests for print or nonprint monographs and forward them to the Department Representative who authorizes ordering and forwards the requests to the Library Liaison. Orders are placed by the Acquisitions department. Faculty members must complete a Book Request Form or a Journal Request Form when requesting items for the library to purchase. Please follow the proper procedures for your department when submitting requests to the library. From time to time teaching faculty may assist the library by reviewing and evaluating gift collections. Responsibilities of the Library Liaisons Library Liaisons are members of the library faculty who serve as a bridge of communication between the library and faculty members for collection development responsibilities in various subject areas. The library liaisons may field requests about specific library resources to support the curriculum in the designated subject, offer library instruction, answer questions about other library services, and initiate order requests for items in their assigned areas. Library Liaisons review all faculty orders to insure that a balanced collection is achieved. Library Liaisons screen and review new serial title requests. 1.4 Collection Development PolicyThe efforts of collection development and maintenance are not based on subjective choice or chance selection but are rooted in the principles of librarianship which use systematic acquisition policies based on meaningful data to build collections. Taken together, the organization and administration of these activities constitute the collection development and maintenance policies of Kimbel Library. As such, the collection development policies are designed for use as long-range planning tools, as a means of communicating the collection goals of the library, and as guidelines for day-to-day selection decisions.1.5 Allocation of FundsThe budget for library materials is comprised of two parts: firm orders and journals/continuations.Firm Orders (Departmental Funds) The library allocates a portion of the budget, often called the firm order budget, to individual academic departments for acquiring books or nonprint one-time purchases. In addition, the library sets aside a portion of this budget to purchase materials not usually selected by the academic departments. Journals and Continuations The budget for serials and continuations is largely determined by the cost of ongoing serial subscriptions plus an inflation rate. Because of the ongoing nature of serials, costs must be monitored rigorously. This includes print and electronic serials. Date Last Modified: Jul 09, 2009 Page URL: http://www.coastal.edu |
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