Frequently Asked Questions When can I change my federal and state withholding allowances? You can make these changes anytime. Go to the Payroll Office to complete a new form W-4.
Will you mail me a form W-4 to complete and return? We will but we recommend that you come to the Payroll Office to complete one because often the form is not completed correctly and has to be returned to the employee. When this happens, it takes longer for the adjustment in taxes to happen.
When can I change my contributions to my 401(k), 403(b) or 457 plan(s)? You may change the amount of your contributions whenever you wish.
Can I change the distribution of my 401(k), 403(b) or 457 plan contributions in the Payroll Office? No, you can only change the amount of your total contribution. Changes in fund distribution must be made directly with your annuity company.
How can I get a duplicate form W-2? Call the Payroll Office and request a duplicate. One will be produced and you can pick it up there or it will be mailed to the address on the form if you request it.
How do I start (or end) a voluntary payroll deduction? Complete a form, available on the website or in the Payroll Office, and send it to Payroll. The deduction will begin (or end) on the first payroll (that has not been completed) after receipt of the form.
How can I find out which weeks are being paid to hourly employees on a specific payroll? A payroll schedule, available on the website or in the Payroll Office, lists deadlines for payroll and weeks paid to hourly employees.
Why are hourly employees not paid up-to-date? Payrolls are begun approximately 1˝ weeks prior to the check disbursement date. Current hourly timesheet information is not available when that payroll is being processed. Therefore, those weeks are paid on the following payroll, creating a “time lag” payment schedule.
Does CCU “hold” the first paycheck for hourly employees? No. Upon separation from employment, an hourly employee does receive the final check approximately two weeks after his last day worked. This is due to the time lag schedule explained above.
As a permanent employee, are the leave balances on my paycheck stubs and timesheets current? No. The hourly pay time lag schedule applies to leave balances reported on timesheets and paycheck stubs for permanent employees. Used leave reported on timesheets and leave reports are not received in time to be entered and reported up-to-date.
Who can I pay on a DP form? You can request honoraria (explained in the Accounts Payable section) and miscellaneous payments to individuals on the DP form. Miscellaneous payments are for very short-term (less than 80 hours in a 6 month period) temporary employment or for one-time payments. No CCU employee can be paid on a DP. No employee of another state agency can be paid on a DP. No groups, companies, businesses, etc. can be paid on a DP.
If I am a 9-month employee, when can I change to a 12-month pay schedule? You can change your pay status prior to August 1st each summer. Your 12-month pay plan will begin on August 31st with your 24th check paid on August 15th of the following year. That cycle will continue unless we receive written notification that you wish to change back to a 9-month pay plan.
Are pay plans other than 9 months or 12 months available if I am on a 10, 10.5 or 11 month basis? No, there are only two plans available, paid over 9 months or paid over 12 months.
Where do I get reimbursed if I lose money in a vending machine? You can get your money back from the following locations:
• Payroll Office SNGL 113
• Bonnie Neal EHFA 201
• Pat Porpiglia Residence Life 129
• Joyce Flowers Wall 124A
