facebook icon twitter youtube

Faculty Pay Schedule

Office of the Provost


DATE:             April 6, 2010

TO:                 Deans, Associate Deans, Department Chairs 

FROM:             Sallie Clarkson, Associate Provost

SUBJECT:        AY 2010-2011 Faculty Payroll Schedule


Please refer to this payroll schedule for faculty during academic year 2010/2011 as developed in cooperation with Payroll and Human Resources.

For all new hires, including new teaching associates, please submit only paper PAFs.

For personnel previously employed by CCU, please use the electronic Workflow systems, as appropriate:

  • Summer Faculty Workflow
  • Dual Workflow
  • Teaching Associate Workflow

Regular academic year hires start/end  dates must be listed as:

            August 16, 2010 – May 15, 2011

            January 3, 2011 – May 15, 2011

In order to meet the Human Resources and Payroll deadlines, each Department must allow enough time for all paperwork to be processed by the Provost Office and returned to the Department, the offer letter signed by the employee, and all paperwork sent to Human Resources.

For all new hires, including new teaching associates, each department must submit the following completed documents as a packet to the Office of the Provost:

  • Request - Hire Faculty/Unclassified Employee or Teaching Associate offer letter
  • PAF (Personnel Action Form) The PAF must include all transcript information, including date original transcript requested, if not attached.
  • Curriculum vitae
  • Letter of application
  • Letters of recommendation from references
  • Transcripts from all degrees

Incomplete hiring packets will not be accepted by the Dean/Director or the Provost’s Office.

Although unofficial transcripts can be forwarded, official transcripts must be on file in the Office of the Provost prior to the faculty member being placed on the payroll.

Additional paperwork, such as the I-9, W-4, Nepotism policy exception, or related memos of approval, etc. must be received  in HREO before the faculty member or teaching associate begins work.

Once signed/approved by the Provost, paperwork/e-forms will be returned to the Department. All TAs must sign the offer letter prepared by your office. It is the Department’s responsibility to complete the hiring process, submitting paperwork to HREO by the deadlines indicated in the following chart, in order to meet the designated payroll dates.

The chart below is based on the academic calendar and relates to teaching compensation dates.  For non-teaching compensation (grants, extra comp, etc) refer to the Payroll schedule for deadline dates and allow sufficient time for Provost’s Office processing.

2010/2011 Due Dates for Hiring Paperwork



Classes Begin

Paperwork/E-forms due to Provost office on or before:

Paperwork due to Human Resources on or before:

To Meet

Payroll Date(s)

Fall 2010

August18, 2010

August 5, 2010                    

August 11, 2010           


Fall I 2010

August23, 2010

August 11, 2010            

August 20 2010            


Fall II 2010

October13, 2010

October 5, 2010

October 12, 2010           


Spring 2011

January 10, 2011

December 20, 2010

January 4, 2011

2/15 **

Spring I 2011

January 10, 2011

December 20, 2010

January 4, 2011          


Spring II 2011

March 7, 2011

March 1, 2011

March 9, 2010              


May 2011

(3 & 4 wks)

May 9, 2011

May 4, 2011

May 11, 2011


Summer I 2011

June 6, 2011

June 1, 2011

June 8, 2011            



8-weeks 2011

June 6, 2011

June 1, 2011

June 8, 2011            


Summer II 2011

July 11, 2011

July 5, 2011

July 12, 2011               


Your cooperation in submitting all paperwork by the due date is greatly appreciated.

*There will be no paycheck issued on August 31, 2010. There is now a 2 week lag for paychecks.

**There will be no paycheck issued on January 31, 2011. There is now a 2 week lag for paychecks.


For summer, prepare separate Summer Slotted Faculty Employment  (SFSEF) E-forms, when both ‘extra compensation, non-teaching duties’ and ‘teaching’ are to be performed.

  • For example, administrative duties are Extra Compensation on one SFSEF E-form and teaching is on another SFSEF E-form. 

Remember that the official start date on May SFSEFs or special projects must be May 16, 2011.  Refer to regulations regarding maximum of 30% total compensation for teaching in the summer and the daily rate restrictions.

Cc:          Laura Barr
               Lynne Brock
               Nyoka Hucks
               Lisa Sak
               Paula Lippert
               Pat West
               Belinda Pope
               Jill Conway