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Submit a Proposal

 Finding Funding  Proposal Preparation   Compliance    Submit Proposal   Manage Award

The Office of Sponsored Programs and Research Services should be notified and given a copy of the proposal when it is complete (at least five days before the deadline). OSPRS will review the proposal to make sure it is in compliance with CCU's policy on Debarment and Suspension in Federally Sponsored Projects and is in compliance with the sponsor's guidelines. Other required signatures will be obtained electronically by the Office of Sponsored Programs and Research Services before submitting the proposal to the funding agency.
If the proposed research involves human subjects or animal subjects, an Institutional Review Board (IRB) protocol or Institutional Animal Care & Use Committee (IACUC) questionnaire must be filled out and turned in to the Office of Sponsored Programs and Research Services with the proposal. However, read the proposal guidelines carefully as some agency guidelines state that the project must have IRB or IACUC approval before you can submit the proposal to their agency.
1. Processing Time

Please submit proposals to OSPRS at least five working days prior to the deadlines. This is the minimum time required to ensure a complete review and University endorsement. Some proposals may require additional lead time. Be sure you have discussed with OSPRS whether your proposal will require additional time well in advance of the deadline.

2. Application Instructions/Guidelines

If the proposal is being submitted to an agency other than a federal agency or as a special "one-time project" within a federal agency, please include a copy of the application instructions and any other written instructions you have received from the funding source. This is particularly important for foundations, professional societies, smaller special interest organizations, industry programs, or for Request For Proposals (RFPs). OSPRS needs this information in order to determine such things as allowable overhead rates, correct mailing addresses, special restrictions, and other unusual requirements.
3. Specialized Information
Occasionally, an application (for examples, Department of Defense and US AID forms) will require a large number of certifications, special assurances, or financial statements from the University. If you are working on a proposal of this type, please send OSPRS a copy of these requirements prior to submitting the proposal to OSPRS for review. This will save you time since it often takes several days to put together the material for specialized information requests.
4. Format Guidelines
Investigators should read all application guidelines very carefully. Many agencies and programs have strict policies concerning the number of pages, type size, format, etc. Failure to prepare proposals in conformance with guidelines can lead to rejection of the application.
Proposals Requiring Special Review
While preparing a proposal it is important to keep in mind that certain special reviews and approvals may be necessary to insure compliance with University and sponsor requirements. The review and approval procedures regarding human research subjects, animal subjects, and hazardous material are mandated by federal statute/regulations. Violations can lead to loss of federal and non-federal support. University policy requires appropriate review of all projects involving such matter.