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Article VI: Officers, Elections, and Terms of Service

  1. The elected officers for WIPL include a President, Vice President/President Elect, Secretary and Treasurer.  In addition, the CCU president spouse or his or her designee will serve as Executive Director and is a voting officer.  Two officers, a Public Relations Officer and a Liaison from the Office for Philanthropy, are appointed annually by the WIPL Board.The Public Relations officer should be a member of the professional staff or faculty of CCU.   

1. Executive Director

The Executive Director is responsible for the leadership and management of WIPL.  The Executive Director, working in conjunction with the WIPL Board, membership and staff, will develop, implement and evaluate internal and external goals that reflect the vision and mission of WIPL. The Executive Director will ensure WIPL activities are aligned with CCU strategic direction. The Executive Director provides overall leadership for strategy, organizational development, implementation, financial strategy and fundraising for WIPL.  

Responsibilities:

    • Give vision and leadership to the strategic and day-to-day program implementation of WIPL
    • Serve as a public advocate for issues relevant to the WIPL mission, collaborating with appropriate organizations as needed
    • Support annual strategic planning process and ensure that decisions are used in setting annual goals
    • Oversee planning, development, marketing, delivery and evaluation of quality programs and services; provide leadership in selecting which tasks to undertake to achieve goals and objectives and prioritize those tasks
    • Ensure that WIPL is fiscally sound; prepare annual budget in conjunction with the officers; direct financial activities based upon plans and policies developed in conjunction with the WIPL Board; supervise bookkeeping, accounting and financial activities; obtain and supervise contributions, contracts, grants and in-kind donations to support WIPL programs and services
    • Oversee fundraising and resource planning and implementation; develop and sustain diverse funding sources; establish strategies to approach funders, submit proposals; with Treasurer, maintain fundraising records and documentation
    • Position WIPL as an effective, vital organization. Represent WIPL at appropriate public functions
    • Serve as educator in the community by effecting positive communication and collaboration with current and potential partners and members
    • Increase WIPL visibility and influence with stakeholders, decision-makers and other constituencies as well as with the general public through development and implementation of a marketing campaign; implement strategies to increase membership and expand public awareness of WIPL work and program value
    • Develop an organizational infrastructure that ensures that the programmatic objectives are supported internally (facilities, technology, finances, communication, human resources, functional needs) and prepares for growth of the organization
    • Provide direction and supervision to program, support staff and volunteers
    • May work with an advisory board on WIPL related issues and strategic initiatives
    • Regularly reports to: The University President and The Coastal Carolina University Board of Trustees and communicates with the Vice President, Office for Philanthropy

2. President

    • Convene and preside over meetings of the WIPL Board and any special meetings needed, and set the agenda with input from Board members.  Request and review the reports and minutes of the Treasurer and Secretary, respectively, for Board approval
    • Preside over the business meeting section of the bi-annual membership meetings
    • Request reports (written or verbal) regarding the work of the Officers and/or Standing Committees to maximize communication and enhance outcomes
    • Convene initial meetings of ad hoc, special and new standing committees
    • Arrange coordination with the Directors of the CCU Women Resource Cooperative and the CCU Women and Gender Studies Program on matters of mutual interest and programming
    • Serve as an ex-official member of all WIPL Standing Committees, monitors committee work and activities
    • Serve as a representative/spokesperson for WIPL as needed

3. Vice President/President-Elect

    • Assist the President with WIPL Board responsibilities as requested, fill in for President as needed
    • Gain an understanding of the operations of the WIPL Board and the organization through active participation in meetings, committees, programs, events, discussions
    • Help to greet members and guests at membership events
    • Assist Executive Director as requested, fill in for WIPL Board members when needed
    • The Vice President is expected to stand for election as President when current terms are up, and should devote effort in preparation for this responsibility

4. Treasurer

    • Prepare and present annual budget
    • Prepare and present a financial report for each WIPL account
    • Ensure scholarship monies are distributed appropriately from the CEF to recipients through the Office of Financial Aid and Scholarships
    • Oversee the scholarship committee and coordinate with scholarship chairperson
    • Ensure donations are administered according to specified purpose
    • Manage the Board's financial responsibilities including distribution of funds in all CEF accounts
    • Assist executive director with all grant proposals
    • Work with the executive director and the CEF designee to ensure that appropriate financial reports are made available to the Board on a timely basis
    • Sign and approve all expenditures administered through the CEF funds

5. Secretary

    • Take minutes at meetings of the WIPL Board and the general membership
    • Submit drafts of meeting notes for revision and record official notes
    • Send out email notices for general membership meetings, other messages as approved by the President and Executive Director
    • Maintain a current list of members’ contact information, coordinate with Office for Philanthropy
    • Maintain a record of WIPL program and activity materials, submit to University Archivist

6. Public Relations Officer

    • Provide strategic direction for WIPL communication efforts under direction from the WIPL Board
    • Coordinate media relations and communications for the organization in concert with Office of University Communication and other applicable areas of the University
    • Update WIPL website, as appropriate
    • Assure compliance with South Carolina Freedom of Information Act (FOIA)
    • Role has voting rights and is appointed annually

7. Liaison from the Office for Philanthropy

    • Serve as the Office for Philanthropy Liaison for WIPL
    • Work closely with the WIPL Board to develop fundraising initiatives for the group
    • Update WIPL website with new member lists, coordinate with WIPL Secretary
    • Attend all WIPL meetings and events
    • Create membership forms/letters for the group
    • Provide Treasurer financial documentation of accounts
    • Assist Executive Director with all grant proposals
    • Role does not have voting rights and is appointed annually
  1. The terms for elected officers are two years.
  2. Elected officers must be members of WIPL in good standing.
  3. Elected officers may serve up to two consecutive terms.
  4. Elections will take place at the Spring meeting, or as needed when vacancies arise.  When vacancies are filled, the term is for two years, not for the unfinished period of service
  5. Officers are expected to: attend meetings, faithfully execute duties as described above, constructively support and help further the mission and vision of the organization and participate in programs and events. Failure to meet these obligations can lead to removal of the individual from the WIPL Board. In these cases of concern any WIPL Board member may call an emergency meeting to discuss the issue and decide on action steps.