Article VI: Officers, Elections, and Terms of Service
A. The elected officers for WIPL include a President, Vice President/President Elect, Secretary, and Treasurer. In addition, the CCU president’s spouse or his or her designee will serve as Executive Director and is a voting officer. The appointed officers for WIPL include the Public Relations Officer, the Liaison from the CCU Office for Philanthropy and the Chairs of the Standing Committees.
1. Executive Director
The Executive Director is responsible for the leadership and management of WIPL. The Executive Director, working in conjunction with the WIPL Board, membership and staff, will develop, implement and evaluate internal and external goals that reflect the vision and mission of WIPL. The Executive Director will ensure WIPL activities are aligned with CCU’s strategic direction. The Executive Director provides overall leadership for strategy, organizational development, implementation, financial strategy and fundraising for WIPL.
a. Give vision and leadership to the strategic and day-to-day program implementation of WIPL;
b. Serve as a public advocate for issues relevant to the WIPL mission, collaborating with appropriate organizations, as needed;
c. Support annual strategic planning process and ensure that decisions are used in setting annual goals;
d. Oversee planning, development, marketing, delivery and evaluation of quality programs and services; provide leadership in selecting which tasks to undertake to achieve goals and objectives and prioritize those tasks;
e. Ensure that WIPL is fiscally sound; prepare annual budget proposal in conjunction with the officers; direct financial activities based upon plans and policies developed in conjunction with the WIPL Board; supervise bookkeeping, accounting and financial activities; obtain and supervise contributions, contracts, grants and in-kind donations to support WIPL programs and services;
f. Oversee fundraising and resource planning and implementation; develop and sustain diverse funding sources; establish strategies to approach funders, submit proposals; with Treasurer, maintain fundraising records and documentation
g. Position WIPL as an effective, vital organization. Represent WIPL at appropriate public functions;
h. Serve as educator in the community by effecting positive communication and collaboration with current and potential partners and members;
i. Increase WIPL’s visibility and influence with stakeholders, decision-makers and other constituencies as well as with the general public through development and implementation of a marketing campaign; implement strategies to increase membership and expand public awareness of WIPL’s work and program value;
j. Develop an organizational infrastructure that ensures that the programmatic objectives are supported internally (facilities, technology, finances, communication, human resources, functional needs) and prepares for growth of the organization;
k. Provide direction and supervision to program, support staff and volunteers;
l. Work with CCU advisory boards or committees on WIPL-related issues and strategic initiatives, as needed; and
m. Reports regularly to the University President and the CCU Board of Trustees, and communicates with the Vice President for Philanthropy.
a. Convene and preside over meetings of the WIPL Board and any special meetings needed, and set the agenda with input from Board members. Request and review the reports and minutes of the Treasurer and Secretary, respectively, for Board approval;
b. Preside over the business meeting section of the biannual membership meetings;
c. Request reports (written or verbal) regarding the work of the Officers and/or Standing Committees to maximize communication and enhance outcomes;
d. Convene initial meetings of ad hoc, special and new Standing Committees;
e. Arrange coordination with CCU Women’s and Gender Studies Program and other relevant CCU organizations and resources on matters of mutual interest and programming;
f. Serve as an ex-officio member of all WIPL Standing Committees, monitors committee work and activities; and
g. Serve as a representative/spokesperson for WIPL, as needed.
3. Vice President/President-Elect
a. Assist the President with WIPL Board responsibilities as requested, substitute for President in her absence, as needed;
b. Gain an understanding of the operations of the WIPL Board and the organization through active participation in meetings, committees, programs, events, discussions;
c. Assist Executive Director as requested, assist WIPL Board members when needed; and
d. Stand for election as President when current terms expire, and devote effort in preparation for this responsibility.
a. Prepare proposed annual budget with Executive Director to present to the WIPL Board;
b. Prepare and present a financial report for each WIPL account for Board meetings or any special called meetings as requested;
c. Ensure scholarship monies are distributed from the CEF to recipients;
d. Ensure donations are administered according to specified purpose;
e. Manage the WIPL Board's financial responsibilities including distribution of funds in all CEF accounts;
f. Assist Executive Director with all grant proposals and administration as related to finances;
g. Participate on Scholarship Committee; and
h. In order to best execute duties as described, the individual serving as Treasurer should be an employee of CCU.
a. Verify a quorum for meetings;
b. Take minutes at meetings of the WIPL Board and the general membership;
c. Submit drafts of meeting notes for revision and record official notes as approved by the President and Executive Director;
d. Send out notices for general membership meetings and/or other messages;
e. Coordinate with Office for Philanthropy to maintain a current list of members’ contact information; and
f. Maintain a record of WIPL program and activity materials, for archival purposes.
6. Public Relations Officer (appointed annually)
a. Provide strategic direction for WIPL communication efforts under direction from the WIPL Board;
b. Coordinate media relations and communications for the organization in concert with Office of University Communications and other applicable areas of the University;
c. Update WIPL website as appropriate and per University policies;
d. Assure compliance with South Carolina Freedom of Information Act (FOIA); and
e. If the individual serving as Public Relations Officer is a WIPL Member in good standing, the role includes voting rights.
7. Liaison from the Office for Philanthropy (appointed annually)
a. Serve as the Office for Philanthropy Liaison for WIPL;
b. Work closely with the WIPL Board to develop fundraising initiatives for the group;
c. Create membership forms/letters for the group;
d. Provide the WIPL Treasurer with financial documentation of accounts;
e. Assist Executive Director with all grant proposals; and
f. If the individual serving as Liaison from the Office for Philanthropy is a WIPL Member in good standing, the role includes voting rights.
B. The term for elected officers is two years to run concurrently with the fiscal year, from July 1 through June 30.
C. Elected officers must be members of WIPL in good standing.
D. Elected officers may serve up to two consecutive terms in the same capacity.
E. Elected officers wishing to serve on the WIPL Board following two consecutive terms in the same capacity may do so following a one-year absence from Board service.
F. Elections will take place at the Spring meeting, or as needed when vacancies arise. When vacancies are filled, the term is for the unfinished period of service.
G. Officers are expected to: attend meetings, faithfully execute duties as described above, constructively support and help further the mission and vision of the organization, and participate in programs and events. Failure to meet these obligations may lead to removal of the individual from the WIPL Board. In these cases of concern, any Board member may call an emergency meeting to discuss the issues. A decision on action steps will be made by the full Board.