PEG Guidelines - Coastal Carolina University
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Office of the Provost

Professional Enhancement Grant

Proposal and Award Guidelines

There are two categories for review of Professional Enhancement Grants:

  1. Research Enhancement Grant (REG) is designed to support faculty’s scholarly research and creative production.
  2. Teaching Enhancement Grant (TEG) aims to support faculty’s teaching and curriculum development.

Proposal Guidelines

Proposal Compliance

Applications must be submitted electronically using the form provided on the University’s forms page under the Provost “Other” section at: www.coastal.edu/forms or can be downloaded here.

Applications must be submitted to the OSPRS by the date established on the call for proposals.

Applications must include assessments by department chairs/supervisors as well as deans. As a result, each department/college may establish earlier internal deadlines.

  • If no internal deadline has been established, it is the applicant’s responsibility to request the chair and dean’s contributions in time to meet the final submission deadline.

Proposals are limited to one per faculty member for each funding round; this applies to all collaborators on a joint proposal.

Faculty awarded PEG funding are not eligible to apply for new funding in the following year. Faculty who previously received PEG funding may apply, but must list in the application all projects and outcomes of any PEG funding received within the past five years.

  • This applies to all faculty listed in the application.
  • Priority will be granted to pre-tenure, tenure-track applicants, and to applicants who have not previously received a PEG grant.

Applications for a REG award must include evidence that the applicants have applied for external funding, if they were awarded PEG funding within the past five years. The external funding proposal does not have a required minimum value and the topic does not have to be related to the current REG award proposal.  Since this is a new requirement, this year’s applicants may alternatively identify a specific external funding program for an intended proposal submission within one year (by January 18, 2023). In this case, evidence of submitting an external funding proposal should be included in the final report for the REG award. Remember, all proposals for external funding must be submitted through the Office of Sponsored Programs and Research Services (contact OSPRS@coastal.edu for questions about submitting proposals). 

Proposal budgets are limited to a maximum of $6,000. Funds may be requested for:

  • student assistants (including fringe*),
  • equipment or supplies
  • travel related to required research/creative activities (conference travel and per diem costs are not supported),
  • faculty compensation including either summer salary (up to $4000, including fringe*) or $3600 for a Teaching Assistant to cover 1 course release for 1 semester (release time requires approval from the department chair and dean). Requests must explain how faculty time exceeds normal duties and expectations as described in departmental performance expectations and how faculty compensation is essential to the successful completion of the project. 
  • other project-related expenses

* Current fringe rates are available at www.coastal.edu/osprs/pertinents

The direct involvement of research students is not required.  However, in the spirit of CCU’s teacher-scholar model, applicants are encouraged to involve students in their research activities when appropriate and to consider the potential impact their research might have on student learning/success (e.g. via enhanced teaching effectiveness).

All proposals must include a budget narrative and supporting documents specifying budget item details and costs. 

Projects that involve the use of human or animal subjects require that an application to the University’s Institutional Review Board (IRB) or Institutional Animal Care and Use Committee (IACUC) be submitted prior to or concurrent with the PEG application.

Projects that involve research in the K-12 public school system require a letter of support to be submitted with the PEG application, including confirmation of the faculty member’s access and established relationship with a school and/or teacher, and any necessary permissions involving students.

The award duration is one year.  The primary start and end dates will be August 16 of the proposal year to August 15 of the following year.  The Committee will consider a limited number of requests for an earlier award schedule (May 16 – May 15), pending funding availability.  Proposals requesting an earlier start date must clearly explain why the earlier date is preferred.  Approval of an earlier date is not guaranteed, and the August 16 start date will be assumed to be acceptable if an earlier start date cannot be accommodated, unless otherwise stated in the proposal. 

Proposals should describe projects (or portions of a larger project) that can be reasonably completed (with all grant funds disbursed) prior to the end date of the grant.  Project-related activities not directly funded by the grant (e.g. presentation, publication, etc.) that will extend beyond the end date of the grant, may be listed under the “Follow-up Activities” section of the application.

Applicants are encouraged to communicate to their department chair their intention to apply for a PEG and the project details well in advance of the submission deadline, especially if the chair may need to reallocate resources during the project period.

Complete applications (including assessments from the chair/supervisor and dean) should be submitted electronically to the OSPRS by the application deadline. 

  • The OSPRS will validate all applications for completeness and compliance, work with applicants to make any necessary edits and submit final applications to the Faculty Development Committee for review.

The following will result in disqualification: 

  • Any proposal that requests more than $6,000.
  • A budget that does not include fringe benefits in calculation of faculty compensation or student wages.
  • A proposal to support travel related to conference presentations or participation in panel discussions.
  • A REG proposal submitted within 5 years of a previous PEG award that does not identify efforts to pursue external funding, as required in the proposal guidelines.
  • Any other deviation from the guidelines.

Submissions Process

  1. Download the PEG application form here or from the University’s forms page at: coastal.edu/forms and save to your computer. You must download the application form to your computer and then open the file, complete the form and save.
  2. Complete the sections on pages 1-10 of the application.
  3. Forward the application via email to your department chair (please note any internal deadlines).
  4. Chairs will contribute their assessment to the application and return it to the applicant.
  5. Forward the application to your college dean.
  6. Deans will contribute their assessment and funding statement and return it to the applicant.
  7. Send the completed application, including all necessary appendices, to the Office of Sponsored Programs and Research Services (OSPRS) at: OSPRS@coastal.edu.
  8. The OSPRS will review the application for completeness and compliance with the guidelines and work with applicants to make any needed edits.
  9. The OSPRS will submit the completed application to the Faculty Development Committee for consideration.
  10. The Faculty Development Committee will forward complete applications, along with their funding recommendations, to the Office of the Provost for final award decisions.
  11. The Office of the Provost will make the final determination of award and each applicant will receive notification of their application decision (approved or denied).

Use any number of appendices to include additional information pertinent your grant application. This may include IRB and IACUC applications, letters of support, non-text information, or any other necessary accompaniment.


Award Guidelines

Award Compliance

The Office of the Provost will provide awardees with the details of the award including account and project numbers, final project budgets, award management instructions and reporting requirements.

Proposed changes to a project’s scope of work, timeline or budget must be requested in writing to, and approved by, the Office of the Provost. 

Faculty may teach no more than one course during a summer term for which they receive PEG faculty compensation. 

For research projects that involve the use of human or animal subjects, prior approval by the University’s Institutional Review Board (IRB) or the Institutional Animal Care and Use Committee (IACUC) is required before beginning your research and any grant expenditures. Complete the appropriate protocol form found on the OSPRS website under the IRB section  or the IACUC section and submit to: OSPRS@coastal.edu. For questions, or assistance completing forms, please call the OSPRS at: 843-349-2978.

PEG awardees may be required to participate in designated events and/or venues that showcase faculty/student engagement (e.g. Faculty Showcase web page, Faculty Excellence Summit, etc.) to share project overviews with the larger University community.

Any award-related documents are required for inclusion in the project file.


Financial Management

All funds must be expended or encumbered by the end date of the grant.

Any spending requests (payroll, purchase requisitions, invoices, expense reimbursement requests, P-card authorizations, etc.) should follow established University signature process, but note that all spending must be approved by the Provost’s Office prior to payment or reimbursement being authorized by Financial Services.

Unless otherwise authorized at the time of award, direct faculty compensation is only allowed between May 16 and Aug. 15.

  • The Slotted Faculty Summer Employment form can be found on the University forms page under the HREO section. Requests for faculty summer compensation payment may only be made once any required progress reports to date have been submitted to the Provost’s Office.

Each grant recipient is responsible for monitoring all expenditures and staying within budget, this includes student assistant hours, travel expenses, supplies, etc.

  • In cases where student hours result in compensation exceeding the student assistant approved budget, the PI's department will be charged for the overage.
  • Unapproved expenditures may also result in the PI's department being charged.

Reporting

Project reports will be submitted to the Office of the Provost and subsequently provided to the Faculty Development Committee.  An applicant cannot apply for a PEG in a future year if previous PEG reports are delinquent.

Project Progress report will be due on January 31 and will include:

  • A brief summary of any activities and/or successes to date;
  • A brief outline of the activities remaining to complete the project;
  • An explanation of any delays or early completion of the project (if applicable);
  • Any requests for changes to the scope of the project, the budget or the timeline: and,
  • A promotional project summary for distribution, including: (1) a short summary for a general audience (~100 words, objectives, methods, significance), (2) a promotional photograph (researchers/educators/students in action), and (3) a participant quote/testimonial.

Final Project Report will be due on September 30 and will include:

  • concise summary of the project, in terms that a non-specialist would understand;
  • The outcome of the research activity and its significance to the field;
  • An explanation of deviations from the timeline and projected activities described in your proposal (if applicable);
  • A description of how the results of the research have been used or publicized to date to include any completed publications, conference presentations, or other professional contributions related to the research undertaken as a PEG recipient; and
  • A description of future plans to build on the work of this PEG-funded project to include plans for further project development (if appropriate) as well as projected presentations, publications, external grant applications, curriculum contributions, etc.
  • A promotional project summary for distribution, similar to the progress report summary described above but adding results/conclusions/future directions. An Inventory Report of all equipment purchased with PEG funds.  The equipment should be considered permanent property of the University.  Examples may include:
    • Books
    • Camcorders
    • Cameras (film or digital)
    • CDs
    • Computers and/or peripherals
    • DVDs
    • GPS units
    • Graphing calculators
    • Headphones
    • MP3 players
    • iPods
    • iPads
    • Laptops
    • Transcription equipment
    • Whiteboards