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Office of the Provost

                                                             

Professional Enhancement Grant

Proposal and Award Guidelines

 

There are two categories of Professional Enhancement Grant:

  1. Research Enhancement Grant (REG) is designed to support faculty’s scholarly research and creative production.
  2. Teaching Enhancement Grant (TEG) aims to support faculty’s teaching and curriculum development.

 


Proposal Guidelines

 

Proposal Compliance

 

Applications must be submitted electronically using the form provided on the University’s forms page under the Provost “Other” section at: www.coastal.edu/forms.

 

Applications must be submitted to the OSPRS by the date established on the call for proposals.

 

Applications must include assessments by department chairs/supervisors as well as deans. As a result, each department/college may establish earlier internal deadlines.

  • If no internal deadline has been established, it is the applicant’s responsibility to request the chair and dean’s contributions in time to meet the final submission deadline.

 

Proposals are limited to one per faculty member for each funding round; this applies to all collaborators on a joint proposal.

 

Faculty who have previously received PEGs may apply, but must list in the application projects and outcomes of any PEG grants received within the past five years.

  • This applies to all faculty listed in the application.
  • Priority will be granted to applicants who did not receive a PEG grant the previous year.

 

Proposal budgets are limited to a maximum of $6,000.

 

Budget requests may include funds for faculty summer compensation of up to $4,000 (must include fringe which will be calculated on the established rate at the time of proposal). Applicants must:

  • Explain how the proposed activities fall above and beyond normal duties and expectations as described in departmental performance expectation documents;
  • Demonstrate that the project will require extensive time commitments outside regular working hours;
  • Provide clear descriptions of the potential for significant contributions to the field resulting from this work; and
  • Confirm with the OSPRS that the requested compensation will not exceed their maximum daily rate of pay.

 

Funds requested for equipment, supplies, or travel should include a budget narrative and supporting documents specifying item details and costs.

 

Projects that involve the use of human subjects requires that approval by the University’s Institutional Review Board (IRB) be submitted with the PEG application.

 

Projects that involve research in the K-12 public school system require a letter of support to be submitted with the PEG application, including confirmation of the faculty member’s access and established relationship with a school and/or teacher, and any necessary permissions involving students.

 

Proposals should describe projects (or portions of a larger project) that can be reasonably completed (with all grant funds disbursed) prior to August 14th of the grant year.

 

Project-related activities not directly funded by the grant (e.g. presentation, publication, etc.) that will extend beyond August 14th, may be listed under the “Follow-up Activities” section of the application.

 

Applicants are encouraged to communicate to their department chair their intention to apply for a PEG and the project details well in advance of the submission deadline, especially if the chair may need to reallocate resources during the project period.

 

Complete applications (including assessments from the chair/supervisor and dean) should be submitted electronically to the OSPRS by the application deadline. 

  • The OSPRS will validate all applications for completeness and compliance, work with applicants to make any necessary edits and submit final applications to the Faculty Development Committee for review.

 

The following will result in disqualification:

  • Any proposal that requests more than $6,000.
  • A budget that does not include fringe benefits in calculation of faculty compensation or student wages.
  • A proposal to support travel related to conference presentations or participation in panel discussions.
  • Any other deviation from the guidelines.



 

Submission Process

 

  1. Download the PEG application form from the University’s forms page at: www.coastal.edu/forms and save to your computer. You must download the application form to your computer and then open the file, complete the form and save.
  2. Complete the sections on pages 1-10 of the application.
  3. Forward the application via email to your department chair (please note any internal deadlines).
    1. Chairs will contribute their assessment to the application and return it to the applicant.
  4. Forward the application to your college dean.
    1. Deans will contribute their assessment and funding statement and return it to the applicant.
  5. Send the completed application, including all necessary appendices, to the Office of Sponsored Programs and Research Services (OSPRS) at: OSPRS@coastal.edu.
  6. The OSPRS will review the application for completeness and compliance with the guidelines and work with applicants to make any needed edits.
  7. The OSPRS will submit the completed application to the Faculty Development Committee for consideration.
  8. The Faculty Development Committee will forward complete applications, along with their funding recommendations, to the Office of the Provost for final award decisions.
  9. The Office of the Provost will make the final determination of award and each applicant will receive notification of their application decision (approved or denied).

 

Use any number of appendices to include additional information pertinent your grant application. This may include IRB applications, letters of support, non-text information, or any other necessary accompaniment.


Award Guidelines

 

Award Compliance

 

The Office of Sponsored Programs and Research Services (OSPRS) will provide awardees with the details of the award including grant account numbers, final project budgets, award management instructions and reporting requirements.

 

Changes to a project’s scope of work, timeline or budget must receive prior approval. To download the grant modification request form, go to the OSPRS website Award Modification page.

 

Faculty may teach no more than one course during a summer term for which they receive PEG faculty compensation. 

 

For research projects that involve the use of human subjects, prior approval by the University’s Institutional Review Board (IRB) is required before beginning your research and any grant expenditures. Complete an IRB review protocol form found on the OSPRS website under the IRB section and submit to: OSPRS@coastal.edu. For questions, or assistance completing forms, please call the OSPRS at: 843-349-2978.

 

PEG awardees are required to participate in the Faculty Excellence Summit or other designated event and/or venue (e.g. Faculty Showcase web page) to share project overviews with the larger University community.

  • Awardees may also be asked to share results in other settings as deemed beneficial to the PEG program.

 

Any award-related documents are required for inclusion in the University’s master grant file in the OSPRS.


Financial Management

 

All funds must be expended or encumbered by August 14th of the academic year for which they were awarded.

 

Any spending requests (payroll, purchase reqs, invoices, expense reimbursement requests, P-card authorizations, etc.) should follow established University signature process, but note that all spending must be approved by the OSPRS prior to payment or reimbursement being authorized by Financial Services.

 

Unless otherwise authorized at the time of award, faculty compensation is only allowed between May 16th and August 14th.

  • The Slotted Faculty Summer Employment form can be found on the University forms page under the HREO section. Requests for faculty summer compensation payment may only be made once a progress report has been submitted to the OSPRS.

 

Each grant recipient is responsible for monitoring all expenditures and staying within budget, this includes student assistant hours, travel expenses, supplies, etc.

  • In cases where student hours result in compensation exceeding the student assistant approved budget, the PI's department will be charged for the overage.
  • Unapproved expenditures may also result in the PI's department being charged.

 

Payroll deadlines:

  • Student assistants: Hours worked through August 14th for final payroll on August 30th.
  • Faculty extra compensation: Work week ending August 14th for final payroll on September 15th.

 

Other Expenditure deadline:

  • All awarded funds must be spent or encumbered prior to August 14th.

Reporting

 

A Project Progress report will be due on April 30th.

This report will be submitted to the OSPRS via email at: OSPRS@coastal.edu and include:

  • A brief summary of any activities and/or successes to date;
  • A brief outline of the activities remaining to complete the project;
  • An explanation of any delays or early completion of the project (if applicable); and
  • Any requests for changes to the scope of the project, the budget or the timeline.

 

A Final Project Report will be due on September 30th.

This report will be submitted to the OSPRS via email at: OSPRS@coastal.edu and include:

  • A concise summary of the project, in terms that a non-specialist would understand;
  • The outcome of the research activity and its significance to the field;
  • An explanation of deviations from the timeline and projected activities described in your proposal (if applicable);
  • A description of how the results of the research have been used or publicized to date to include any completed publications, conference presentations, or other professional contributions related to the research undertaken as a PEG recipient; and
  • A description of future plans to build on the work of this PEG-funded project to include plans for further project development (if appropriate) as well as projected presentations, publications, external grant applications, curriculum contributions, etc.

 

Project reports will be provided to the Faculty Development Committee and the Provost’s Office.

 

An applicant cannot apply for a PEG in the following year if the previous year’s reports are not submitted on time.

 

An Inventory Report will be due on September 30th.

  • All equipment purchased with PEG funds should be considered permanent property of the University.
  • This report is due to the OSPRS as a deliverables required to close out the grant award. PIs will be provided with a reporting form prior to their project end date.
  • Examples of property that may be included on the inventory report include:
    • Books
    • Camcorders
    • Cameras (film or digital)
    • CDs
    • Computers and/or peripherals
    • DVDs
    • GPS units
    • Graphing calculators
    • Headphones
    • MP3 players
    • iPods
    • iPads
    • Laptops
    • Transcription equipment
    • Whiteboards