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Send and receive encrypted emails

How to send an encrypted email

In order to send an encrypted email from the university's Office 365 email system, all you need to do differently than you normally do is to insert – encrypt:: – in the subject field of the email before the subject title (please note that there are two colons following encrypt).

Send Encrypted Email graphic

How to open an encrypted email

When you receive an encrypted email from Coastal Carolina University, there is a short process to open the encrypted email. First, the email will look something like this:

Encryption email graphic

Either right-click on message.html or select Download.‌ After opening message.html you will see the following:

Encryption email open graphic

There are two ways to view the encrypted email: Sign in or Use a one-time passcode.

1. Sign in method
If you have an existing Outlook or Microsoft account, you can select Sign in to view the encrypted email.‌ Select either method and follow the instructions to log in.

Encryption email account graphic

2. Use a one-time passcode method
If you select Don't want to sign in? Use a one-time passcode to view the message a code will be sent to the email address used to receive the encrypted message. Below is what will show on your screen. Leave this screen open until the passcode arrives in your email (the code email may take a couple minutes).

 Encryption email passcode graphic

The email containing the passcode will look like this:

Encryption email passcode number graphic

Enter the passcode in the One-time passcode box and the encrypted email will open. If you are on your computer (not a public computer) and expect to receive additional encrypted emails in the next 12 hours, select This is a private computer. Keep me signed in for 12 hours.

Remember...
• One-time passcodes are good for only 15 minutes after they are requested.
• Select This is a private computer. Keep me signed in for 12 hours only if you are on a private computer.
• Security is EVERYONE’S responsibility.