Records Management
Retention Schedules
General Retention Schedule
General Records Retention Schedule for State Colleges and Universities
Custom Retention Schedule
| Academic Testing Center |
|
| 17594 | Academic Testing Center Files |
| Accessibility and Disability Services | |
| 15748 | Accessibility and Disability Services Client Records |
| Accounts Payable |
|
| 16962 | Certificate of Insurance Records |
| Administrative and Academic Departments |
|
| 15513 | Procurement Card Records |
| Athletics |
|
| 16272 | Compliance Files |
| 16273 | Student Athlete Compliance Files |
| 16930 | Student Athlete Random Drug Testing Files |
| Biddle Center |
|
| 16276 | Student Mentor Files |
| Center for Global Engagement | |
| 16069 | Study Abroad Student Files |
| 16070 | International Student Files |
| Counseling Services |
|
| 15747 | Counseling Services Client Records |
| Dean of Students (Student Conduct) |
|
| 15696 | Student Discipline Files |
| Enterprise Risk Management & Insurance Services |
|
| 16554 | Insurance Claim Forms |
| Financial Aid and Scholarships | |
| 16787 | Student Financial Aid Records |
| Hackler Golf Course | |
| 16982 | Hackler Golf Course Records |
| Human Resources and Equal Opportunity |
|
| 15077 | Request for Student Services |
| 15302 | Family Medical Leave Act (FMLA) Files |
| 15387 | Classification/Compensation Actions |
| 15443 | Criminal Background Checks/Background Release Forms |
| 16081 | Employment Eligibility Verification Form (I-9) and E-Verify |
| 16086 | University Affiliate Forms |
| 16087 | Volunteer Forms |
| 16255 | Research Grant Actions |
| 16256 | Temporary Grant Actions |
| 16257 | Time-Limited Actions |
| 16258 | Temporary Work Authorization Records |
| 16259 | Permanent Work Authorization Records |
| 17629 | Marketplace Exchange Notification |
| 17771 | Affordable Care Act Reports |
| 18535 | Americans with Disabilities Act and Workplace Possibilities Program Accommodation Files |
| 18674 | Employee Relations Files |
| 18675 | Equal Employment Opportunity Commission (EEOC)/South Carolina Human Affairs Commission (SHAC) Files |
| Provost's Office |
|
| 15871 | Students' Graded Exams, Papers and Homework |
| 17166 | Syllabi |
| 17237 | Faculty Credentialing Records |
| 17897 | Field Trip Liability Waiver |
| Public Safety | |
| 15031 | Vehicle Daily Check Sheet |
| 15032 | Release of Liability |
| 15033 | Security Building Guest Entry Log |
| 16560 | Incident Reports |
| Registrar's Office |
|
| 16334 | Tuition Refund Appeals |
| 16925 | Student Enrollment Files |
| 18416 | Academic Program Evaluation |
| 18633 | External College Transcripts |
| Scheduling and Event Services |
|
| 15024 | Ticket Stubs |
| 15789 | Event Files |
| Student Accounts |
|
| 16181 | Parent Loan For Undergraduate Student (PLUS) Change of Payee Form |
| 16525 | Credit Card Receipts |
| 17246 | Federal Perkins Loan Program Records |
| Student Life | |
| 16240 | Student Event Files |
| 16271 | Stipend Files |
| 16277 | Student Media Applications |
| 16440 | Civic Engagement Files |
| 16441 | Student Leadership Files |
| 16442 | Student Organization Files |
| 16443 | Fraternity and Sorority Organization Files |
| University Counsel |
|
| 16530 | Freedom of Information Act (FOIA) Requests |
| 18675 | Equal Employment Opportunity Commission (EEOC)/South Carolina Human Affairs Commission (SHAC) Files |
| University Housing |
|
| 13421 | Student Residence Files |
| 18687 | University Housing Resident Assistant Forms |
| University Recreation |
|
| 15700 | Accident/Incident Report |