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Course Development Grants

Call for Proposals AY 2018/19

Online learning has evolved rapidly over the last decade as an educational genre capable of serving both residential and remote students, particularly those who face 21st century workplace expectations for continuous learning. These working students have created competitive global markets for online academic programs across a variety of academic disciplines. The Office of the Provost and the Coastal Office of Online Learning are pleased to announce the 7th round of the COOL Course Development (CD) Grant program to advance the development of high quality online and hybrid online courses and programs for graduate and undergraduate students.

College Deans and Department Chairs are invited to engage their faculty in strategic planning discussions about potential online and hybrid online* curricula. Proposals may be submitted in two categories: A) online/hybrid online programs, and B) online/hybrid online courses.

*Hybrid courses are defined here as courses with 50-99% of their required course activities completed in an online environment, as measured by reduced seat time requirements, with limited on campus requirements. Similarly, Hybrid programs would have 50-99% of their required coursework available in an online format for students to complete, with limited on campus requirements. All courses through this Call for Proposals (CFP) should not have been previously approved for a COOL Grant.


Preference will be given to online and/or hybrid online courses and programs meeting one or more of the following criteria of Highest Priority:

CategoryCompensationHighest Priority

A) Online/hybrid program

$750 per credit hour, up to 6 credit hour per course maximum

  1. Proposals for a new online/hybrid online graduate or undergraduate degree or certificate program, to be approved by CHE and SACS for implementation in January 2020 or sooner.
  2. Proposals to convert an existing face-to-face academic program to online or hybrid modality by January 2020 or sooner.
  3. Proposals that include the implementation of Open Educational Resources (OER’s), into online or hybrid programs.

B) Online/hybrid course

$750 per credit hour, up to 6 credit hour per course maximum



*See additional details regarding OER's

  1. Proposals listing online/hybrid courses at the Undergraduate or Graduate level having high historical or projected enrollments of 25+/term.
  2. Undergraduate online/hybrid core courses (under New Core Standards) offered fully online.
  3. Undergraduate or Graduate courses that are required for the fulfillment of a hybrid or online degree program, which are new to the online format.
  4. Undergraduate courses offered in hybrid or online format that are classified as Honor’s.
  5. Undergraduate online/hybrid courses that include the implementation of Open Educational Resources (OER’s)*


Training Incentives


Required (5 sessions)

$100 per session*

REQUIRED sessions for all grant recipients:

  1. Using Best Practices for Your Online Learning Course (BPOL) Online Available
  2. Applying the Quality Assurance Inventory Online Option Available
  3. Lecture Capture/Personal Lecture Capture Training Course Online Option Available
  4. Accessibility: Integration of Accessible Assignments & Activities into your Online, Hybrid or Flex Classes
  5. Academic Integrity and Best Practices in Digital Learning

Optional (5 sessions)

Distance Learning Sessions or other sessions (any session in the Distance Learning Institute** category, or other classes related to Online Learning approved by COOL)

$100 per session*

Faculty are encouraged to participate in up to five optional compensated sessions of their choosing, in addition to the 5 required courses. These optional, digital-learning oriented courses will only be compensated if taken during the 12 month grant cycle for which this grant is awarded. Please contact the COOL director regarding questions on courses that may be included.

*Optional Add-on Component: Open Educational Resources (OER) (2 education sessions)


 Please note that only 15 paid slots are available for the OER supplement. These will be assigned on a first-come, first serve basis. 

$500.00 additional compensation per course with verified OER component assigned ** 

REQUIRED sessions for OER participants: 

  1. Integration of Open Educational Resources (OERs) into your Online, Hybrid, and Traditional Classes-Part 1

  2. Integration of Open Educational Resources (OERs) into your Online, Hybrid, and Traditional Classes-Part 2
Available Online 

*Max $1000 total additional compensation - must be during grant cycle Dec 2017 through Dec 2018

**Faculty who successfully complete all ten sessions may be eligible to earn the Distance Learning Institute Certificate.


  • Eligibility – All full-time and part-time faculty and teaching staff are eligible to apply. All faculty must receive prior authorization from their department chairs and deans as part II of the application. This COOL Grant is applicable to new online and hybrid courses and programs only. Any online or hybrid courses or programs previously funded through COOL grants are not eligible for this COOL Grant, and should instead apply for the Summer COOL Enhancement Grant (CEG) program.
  • Timeline
    1. Applications
      Applications in response to the COOL Grant CFP must be submitted to the Office of the Online Learning by November 30, 2018 at 5:00 p.m. EST. In conjunction with the Director of COOL, the University Distance Learning Committee will review completed applications and make recommendations for acceptance to the Provost and to the VP for Online Education and Teaching Excellence.
    2. Notifications of Award
      College deans will be notified of the final decision for course and program approvals with this COOL Grant program by no later than December 10, 2018.
    3. Completion of COOL Grant Work 2018-2019


The deadline for faculty to complete all required and optional training is December 1, 2019. All courses must be fully developed and submitted for Quality Review to COOL by December 1, 2019. All revisions post-review must be submitted by no later than December 15, 2019.

Applications DueAwards AnnouncedCOOL Training DeadlineSubmission for Course Quality Review to COOL DeadlineAll Course Revisions Must Be Completed by No Later Than
11/30/2018 12/10/2018 12/1/2019 12/1/2019 12/15/2019
  • Compensation – Each faculty member will be paid a single payment for the course developed, for the 2018-2019 COOL Grant cycle, and up to ten (10) qualified training sessions attended, as verified by certificates of completion issued by COOL (see Expectations below). Team-taught courses may receive a stipend up to a maximum of $3250.00 per course. Individual faculty may receive up to a maximum of 1 course stipend in this COOL CD Grant program. (additional compensation for OER component up to 15 approved applications).
  • Statement of Intellectual Property – Two university policies provide clarification about ownership of intellectual property for distance learning courses:


  • Oversight – College Deans are responsible for oversight and accountability of all initiatives relevant to approved proposals, and are expected to set internal deadlines that align development efforts to meet relevant timelines or protocols of other units, such as college or university curriculum committees and CHE/SACS approvals. Deans determine all assignments of faculty for online and hybrid course development responsibilities.
  • Training – All faculty members assigned course development responsibilities for an approved proposal will be required to complete a training session on Applying the Quality Assurance Inventory (QAI), which is the university’s official quality review instrument following best practice standards for online course design. In addition, faculty are required to take a 4 (four) additional training workshops focused on enhancing online/hybrid online teaching and student support skills as part of their work in the COOL CD Grant Program. Faculty also have the option to earn 5 (five) additional training workshop compensations by completing related online learning and pedagogy training classes. All training will be offered through CeTEAL, in conjunction with the Coastal Office of Online Learning (COOL) and must be completed during this CFP’s current grant cycle (Dec. 2018-Dec. 2019).
  • Development – Faculty members assigned course development responsibilities for an approved COOL Grant proposal will be expected to complete all course development requirements by the December 1, 2019 deadline. A complete online or hybrid course is defined as one that meets all criteria listed on the Quality Assurance Inventory (QAI), including all weekly/modular activities across a full term. Partial courses are unable to be reviewed as part of this COOL Grant program.
  • Course Quality Review – Faculty members assigned online and hybrid online course development responsibilities for an approved proposal must submit to COOL a QAI Self-Assessment Worksheet that details how the completed online/hybrid online course meets each required quality expectation. A COOL certified quality reviewer will use this form to conduct a thorough analysis of the course’s Moodle LMS course site and then generate a detailed report identifying areas of quality alignment, as well as suggestions for improvement. The faculty member will then have the opportunity to revise the course in consultation with the reviewer. COOL will make the final decision to issue either a certificate of completion, or a request for further revision and resubmission. Once the official certificate of completion is issued, compensation processing will be authorized.

Application Process

Applications for the COOL Course Development Grant applications are a two-step process.

  1. Step 1. Online Course Application Form. Each individual course submitted must include an online COOL CD 18-19 Application including justification, which must be submitted by or before the 11/30/18 deadline. Faculty will receive an emailed copy of all submissions automatically. COOL will provide electronic copies of these online applications to their department admins to complete the College Application packet for approvals.
  2. Step 2. College Application Form. Once faculty have submitted their COOL CD 18-19 Application and received the confirmation email from COOL, a copy of the application will be provided electronically by COOL to the appropriate college for approval. Academic college deans should review and compile all faculty members’ requests for submission on the attached application and submit the College Application form in its’ entirety to the Coastal Office of Online Learning. Please note that all college-completed Application form must include a designated faculty member assigned to each proposed course, and must be signed by the appropriate Dean, Chair(s), and faculty member(s) of the college prior to submission to COOL. The deadline for application submission to the Coastal Office of Online Learning at 216 Kearns Hall is 5:00 p.m. EST, November 30th, 2018.  Deans should submit only one CD Application Packet per college.


If you have additional questions concerning the COOL Course Development Grant program or the application process, please contact Sherri Restauri, director of Coastal Office of Online Learning at 843-349-2254.