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Course Development Grants

Call for Proposals AY 2017/18

Online learning has evolved rapidly over the last decade as an educational genre capable of serving both residential and remote students, particularly those who face 21st century workplace expectations for continuous learning. These working students have created competitive global markets for online academic programs across a variety of academic disciplines. The Office of the Provost and the Coastal Office of Online Learning are pleased to announce the 7th round of the COOL Course Development (CD) Grant program to advance the development of high quality online and hybrid online courses and programs for graduate and undergraduate students.

College Deans and Department Chairs are invited to engage their faculty in strategic planning discussions about potential online and hybrid online* curricula. Proposals may be submitted in two categories: A) online/hybrid online programs, and B) online/hybrid online courses.

*Hybrid courses are defined here as courses with 50-99% of their required course activities completed in an online environment, as measured by reduced seat time requirements, with limited on campus requirements. Similarly, Hybrid programs would have 50-99% of their required coursework available in an online format for students to complete, with limited on campus requirements. All courses through this Call for Proposals (CFP) should not have been previously approved for a COOL Grant.


Preference will be given to online and/or hybrid online courses and programs meeting one or more of the following criteria of Highest Priority:

CategoryCompensationHighest Priority

A) Online/hybrid program

$750 per credit hour, up to 6 credit hour per course maximum

  1. Proposals for a new online/hybrid online graduate or undergraduate degree or certificate program, to be approved by CHE and SACS for implementation in January 2019 or sooner.
  2. Proposals to convert an existing face-to-face academic program to online or hybrid modality by January 2019 or sooner.

B) Online/hybrid course

$750 per credit hour, up to 6 credit hour per course maximum

  1. Proposals listing online/hybrid courses at the UG or Grad level having high historical curriculum courses having high historical or projected enrollments (25+/term).
  2. UG online/hybrid core courses (under New Core Standards) offered fully online.
  3. UG or Grad courses that are required for the fulfillment of a hybrid or online degree program, which are new to the online format.
  4. UG or Grad courses offered in either online or hybrid format that are classified as Experiential Learning.
  5. UG courses offered in hybrid format that are classified as Honor's.

Training Incentives


Required (4 sessions)

$100 per session*

REQUIRED sessions for all grant recipients:

1. Using Best Practices to Update Your Online Learning Course (BPOL) Online Available

2. Applying the Quality Assurance Inventory    
Online Option Now Available

3. Personal Lecture Capture for Online/Hybrid Classes
Online Option Now Available

4. Accessibility: Integration of Accessible Assignments & Activities into your Online, Hybrid or Flex Classes

Optional (6 sessions)

Distance Learning Sessions or other sessions (any session in the Distance Learning Institute** category, or other classes related to Online Learning approved by COOL)

$100 per session*

Faculty are encouraged to participate in up to six optional compensated sessions of their choosing, in addition to the 4 required courses. These optional, online-learning oriented courses will only be compensated if taken during the 12-month grant cycle for which the grant is awarded. Please contact the COOL director regarding questions on courses that may be included.

*Max $1000 total additional compensation - must be during grant cycle Dec 2017 through Dec 2018

**Faculty who successfully complete all ten sessions may be eligible to earn the Distance Learning Institute Certificate.


1) Eligibility - All full-time slotted faculty/teaching staff members are eligible to apply. Teaching Associates may also be approved with prior authorization from their department chairs. Any online or hybrid courses or programs previously funded through COOL grants are not eligible for this COOL Grant, and should instead apply for the Summer COOL Enhancement Grant (CEG) program..

2) Timeline -

a.    Applications
Applications in response to the COOL Grant CFP must be submitted to the Office of the Online Learning by November 30, 2017 at 5:00 p.m. EST. In conjunction with the Director of COOL, the University Distance Learning Committee will review completed applications and make recommendations for acceptance to the Provost and to the VP for Online Education and Teaching Excellence.

b.    Notifications of Award
College deans will be notified of the final decision for course and program approvals with this COOL Grant program by no later than December 8, 2017.

c.     Completion of COOL Grant Work 2017-2018
The deadline for faculty to complete all training is November 30th, 2018. All courses must be fully developed and submitted for Quality Review to COOL by November 30th, 2018. All revisions post-review must be submitted by no later than December 10, 2018.

Applications DueAwards AnnouncedCOOL Training DeadlineSubmission for Course Quality Review to COOL DeadlineAll Course Revisions Must Be Completed by No Later Than
11/30/2017 12/8/2017 11/30/2018 11/30/2018 12/10/2018
  • Compensation - Each faculty member will be paid a single combined payment for all courses developed, up to a maximum of 2 courses for the 2017-2018 COOL Grant cycle, and up to ten (10) qualified training sessions attended, as verified by certificates of completion issued by COOL (see Expectations below). Team-taught courses may receive a stipend up to a maximum of $3,250.00 per course. Individual faculty may receive up to a maximum of 2 course stipends in this COOL CD Grant program.
  • Statement of Intellectual Property - Two university policies provide clarification about ownership of intellectual property for distance learning courses:
    1. ACAD 102: I.A.1: Intellectual Property Policy
    2. ACAD 133: III.B: Distance Learning Policy


  • Oversight - College Deans are responsible for oversight and accountability of all initiatives relevant to approved proposals, and are expected to set internal deadlines that align development efforts to meet relevant timelines or protocols of other units, such as college or university curriculum committees and CHE/SACS. Deans determine all assignments of faculty online and hybrid course development responsibilities.
  • Training - All faculty members assigned course development responsibilities for an approved proposal will be required to complete a training session on Applying the Quality Assurance Inventory (QAI), which is the university’s official quality review instrument following best practice standards for online course design. In addition, faculty are required to take a selection of 3 (three) additional training workshops focused on enhancing online/hybrid online teaching and student support skills as part of their work in the COOL CD Grant Program. Faculty have the option to earn 6 (six) additional training workshop compensations by completing related online learning and pedagogy training classes. All training will be offered through CeTEAL, in conjunction with the Coastal Office of Online Learning (COOL) and must be completed during this CFP’s current grant cycle (Dec. 2017-Dec. 2018).
  • Development - Faculty members assigned course development responsibilities for an approved proposal will be expected to complete all course development requirements by the November 30th, 2018 deadline. A complete online or hybrid course is defined as one that meets all criteria listed on the Quality Assurance Inventory (QAI), including all weekly/modular activities across a full term. Partial courses are unable to be reviewed as part of this CD program.
  • Course Quality Review - Faculty members assigned online and hybrid online course development responsibilities for an approved proposal must submit to COOL a QAI Self-Assessment Worksheet that details how the completed online/hybrid online course meets each required quality expectation. A certified quality reviewer will use this form to conduct a thorough analysis of the course’s Moodle LMS course site and then generate a detailed report identifying areas of quality alignment, as well as suggestions for improvement. The faculty member will then have the opportunity to revise the course under consultation with the reviewer. COOL will make the final decision to issue either a certificate of completion, or a request for revision and resubmission. Once the official certificate of completion is issued, compensation processing will be authorized. For faculty developing multiple courses, the compensation payment will be held until after the certification of the last course.

Application Process

Applications for the COOL Course Development Grant applications are a two-step process.

  1. Step 1. Online Course Application Form. Each individual course submitted must include an online COOL CD 17-18 Application including justification, which must be submitted by or before the 11/30/17 deadline. Faculty will receive an emailed copy of all submissions automatically. Faculty members should provide copies of these online applications to their department chairs and deans either electronically or in paper copy when requesting approvals in Step 2, below.
  2. Step 2. College Application Packet. Once faculty have submitted their COOL CD 17-18 Application and received the confirmation email from COOL, a copy of this application should be provided to the appropriate chair and dean. Academic college deans should collect all faculty members’ requests for submission on the attached application and will submit the College Application Packet in its’ entirety to the Coastal Office of Online Learning. Please note that all college-completed Application Packets must include a designated faculty member assigned to each proposed course, and must be signed by the appropriate dean, chair(s), and faculty member(s) of the college prior to submission to COOL. The deadline for application submission to the Coastal Office of Online Learning at 216 Kearns Hall is 5:00 p.m. EST, November 30th, 2017. Deans should submit only one CD Application Packet per college.


If you have additional questions concerning the COOL Course Development Grant program or the application process, please contact either  Sherri Restauri, director of Coastal Office of Online Learning or Ed Jadallah, vice president for Online Education and Teaching Excellence.