Policies - Coastal Carolina University
In This Section

The Authorized Organization Representative (AOR) for Coastal Carolina University is Stephanie Cassavaugh, Director of the OSPRS. The AOR holds permission to:

  • Sign and submit all proposals for externally sponsored funds or contracts
  • Accept approved funding from these sources on behalf of PIs/CCU

Faculty, staff and students are not authorized to submit proposals nor sign/negotiate award documents on behalf of the University.

Coastal Carolina University

Below are the CCU policies most relevant to sponsored activities. For additional information and a comprehensive list of other policies, please visit the University Policies website.

Copyright Ownership
The creation of copyrighted works is one of the ways Coastal Carolina University (“the University”) fulfills its mission of contributing to the body of knowledge for the public good. The University encourages the creation of original works of authorship and the free expression and exchange of ideas. This Policy is intended to embody the spirit of academic tradition, which provides copyright ownership to faculty for their scholarly and aesthetic copyrighted works, and is otherwise consistent with the United States Copyright Law, which provides the University ownership of its employment-related works. This policy should be read in conjunction with the Coastal Carolina University ownership of intellectual property policy.

Office of (Sponsored Programs and) Research Services
It is the policy of Coastal Carolina University to solicit and accept sponsored support of research, institutes, special investigations, equipment or facilities acquisition, training, demonstrations and other projects or activities closely related to the University's mission, normal programs, and approved objectives of the teaching, research and public service functions of the University.

Intellectual Property
Coastal Carolina University owns intellectual property invented or created in certain cases by faculty, staff or students.

Academic Research Misconduct
Coastal Carolina University has established a policy on misconduct in research applicable to all research at the institution, has designated a committee responsible for receiving allegations of misconduct, and has created a process for resolving such allegations. Since instances of research misconduct are extremely serious matters, Coastal Carolina University has developed policies and procedures to help prevent, identify and resolve these matters.

In recent years, researchers, faculty and staff at Coastal Carolina University have used crowdfunding as a resource for funding research and other projects. The University has cultivated relationships with specific crowdfunding websites to support these efforts. These sites provide a source for one-time research or for other projects that weren’t allotted significant department resources to bridge a funding gap, with fundraising goals typically between $3,000 and $25,000. The University has selected https://experiment.com for funding research and other projects in the sciences and https://www.givecampus.com for funding education, humanities and business projects.

Sub-recipient Monitoring
This policy describes the requirements related to sponsored project sub-awards, in accordance with the requirements set forth in Title 2, Code of Federal Regulations (CFR), Part 200 “Uniform Administrative Requirements, Cost Principals, and Audit Requirements for Federal Awards.” This applies to all sub-awards funded directly or indirectly from federal funds, or those used as cost-sharing or matching for federally funded programs, and to sub-awards with state and local governments, institutions of higher education and non-profit organizations. This does not apply to vendor agreements, agreements with for-profit entities or works for hire.

Export Control
United States law limits the export of certain technologies, including both actual equipment and knowledge about the equipment and processes. The list of technologies extends beyond the obvious military items and can include seemingly innocuous items such as laptop computers. The list of restricted destinations also extends beyond the obvious countries and includes transfer of knowledge to individuals from certain countries that may actually be in the U.S. on legitimate visas. All institutions of higher education and their faculty, staff and students must comply with these laws. In case of violation, criminal sanctions (including substantial fines and even prison terms) can be applied.

Financial Conflict of Interest
This policy aims to promote objectivity in research by increasing transparency and accountability in the progressively more complex relationships among researchers, research institutions, research sponsors and the private sector.

Signature and Submission Authority
The purpose of this policy is to ensure the appropriate submission of sponsored project proposals in accordance with federal, state and institutional regulations and policies. This applies to all grant and sponsored project proposals, and agreements submitted by eligible faculty and staff at Coastal Carolina University. This policy does not apply to vendor agreements or to gifts.

Indirect Cost Recovery and Allocation
Coastal Carolina University’s policy is to recover the full amount of indirect cost (IDC) allowable by a sponsor, whether public or private. In acknowledgement of the effort required to seek and secure external funding, the University elects to return 25 percent of the indirect cost recovered by faculty members who serve as Principal Investigator (PI) on grants that include indirect cost.

Sponsored Projects Time and Effort Reports and Certification
As a recipient of federally sponsored awards, the University is required to have internal management control systems and cost accounting procedures that are in compliance with all applicable laws, guidelines and regulations. These controls and procedures provide for the proper allocation of allowable costs including, but not limited to, the direct charging of salaries and fringe benefits to the appropriate sponsored project agreement.

Minimum Wage and Overtime Compensation
In accordance with the Fair Labor Standards Act of 1938, the Fair Labor Standards Amendments of 1985 and 2004, the University has established the following policy on minimum wage and overtime compensation.

Dual Employment and Outside Employment
This document sets forth Coastal Carolina University’s policy on dual and outside employment for faculty and staff pursuant to State of South Carolina Human Resource Regulations, and other applicable statutes.

Student Employment
This policy establishes eligibility for participation in the institutional (IWS) and federal (FWS) work study employment programs, but does not cover policies related to graduate assistantships offered through the Office of Graduate Studies at Coastal Carolina University (CCU). Visit https://www.coastal.edu/hreo/workplace/studentjobs/ for additional information about student employment.

Annual and Sick Leave Guidelines for Research Grant, Temporary Grant and Time Limited Positions
This policy governs special annual leave and sick leave provisions for eligible other funded positions.

Employment of Minors
This policy defines the guidelines in regard to the employment of minors and ensures compliance with Federal and State law.

Temporary Employment
This policy describes Temporary Staff and Teaching Associate employment at Coastal Carolina University.

Employment of Foreign Nationals and Scholarly Reassignment
The purpose of this policy is to comply with state and federal regulations regarding the employment of foreign nationals who require immigration sponsorship for employment. This policy explains the essential need for ensuring that all foreign nationals employed by the University are legally authorized to work in the U.S. Employees must demonstrate that they meet all the requirements of their particular visa category.

Travel - Authorizations and Reimbursement
The regulations in this statement govern travel at University expense.

Honoraria Payments to Individuals
This section sets forth the Coastal Carolina University Policy for honoraria payment to individuals. NOTE: Procurement dollar limits still apply, therefore honoraria payments cannot exceed $5,000.

The purpose of this policy is to describe the various funds at Coastal Carolina University as well as the state regulations and the University directives governing the funds. Any expenditure presented for payment or reimbursement that is in violation of this or any other University policy, rule or regulation, or State or Federal mandate, will be denied, and the submitter will be personally liable for the debt.

It is the policy of the Coastal Carolina University Office of Procurement and Business Services to adhere to and abide by the policies, procedures and guidelines relating to the procurement, management, control and disposal of supplies, equipment and services, as applicable, under the authority of the South Carolina Consolidated Procurement Code, and to assure the University Administration and the Board of Trustees that all procurement transactions are conducted in a legal, ethical and professional manner in compliance with the statutes, rules and regulations governing such actions.

This policy outlines for employees, volunteers and students the requirements for eligibility, training and procedures to drive a University fleet, leased or rental vehicle for University business.

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