COVID-19 operations during Phase 2
Coastal Carolina University has transitioned to Phase 2 of the Coastal Comeback COVID-19 Operations Plan. Phase 2 allows for greater flexibility in face-to-face experiences and gatherings; however, moderate prevention and mitigation measures remain in place to safeguard the University community.
There are no changes to the campus public health practices in Phase 2. We continue to maintain self-health checks and monitoring for the entire University community, workplace hygiene, face coverings, physical distancing, and sanitization standards.
Job Interview Protocol
The Office of Human Resources and Equal Opportunity (HREO) has established interviewing protocols for Phase 2. Hiring officials and search chairs should contact HREO-Employment at firstname.lastname@example.org or call 843.349.2036 for guidance.
Event guidelines for Phase 2
Depending upon the availability of space and guidance from SCDHEC and CDC, the CCU Activities, Events, and Experiences Screening Committee will permit the expansion of face-to-face events and experiences, including student organizations.
- Student organizations will be allowed to meet face-to-face and must follow proper public health protocols. Due to limited space, groups that typically meet every week will need to host some of those meetings virtually. Student organizations will have additional guidance from the Office of Student Life that will be posted in Coastal Connections.
- More opportunities will be allowed for faculty and staff to host in-person gatherings.
Applying to hold an event
Requestors will complete a comprehensive application through 25Live Pro that will supply details of how their event plan will maintain the Coastal Comeback Plan standards. Requests should be made at least 14 days prior to the event.
Areas to be addressed in the planning application include:
- Maintaining physical distancing – entering, during, and exiting.
- Facial coverings.
- Attendance/capacity control.
- Attendance tracking/contact tracing.
- Hand sanitizer availability.
A complete checklist for requestors is available on the Office of Scheduling and Space Management webpage.
- Limits on capacity for physical distancing as well as sanitization requirements will be a major factor in decision-making.
- Approvals will be dependent upon guidance from the Emergency Management Executive Group (EMEG).
- Events with expected attendance of 100 or more participants will also be reviewed by the EMEG before final approval.
Acceptable event locations
Events can only be requested for the following locations, and the list can be expanded at any time by the Office of Scheduling and Space Management: AOC2*210 (21), ATNM*105 (24), BCMW*100 (24), BRTH*112 (35), EHFA*152 (37), EHFA*164 (16), EHFA*246 (21), EHFA*247 (21), EHFA*248 (21), EHFA*249 (21), EHFA*253 (22), EHFA*256 (32), HTC*207 (22), LJSU*A110 (52), LJSU*A201 (20), LJSU*Rotunda (tabling only), SNGL Ballroom (40), WALL*116 (36), WALL*206 (20), WALL*211 (21), WALL*222 (18), WALL*225 (24), WALL*309 (49), WALL*317 (49), WALL*318 (28), WALL*322 (28), WB*153 (71), WB*100 (48) and outdoor locations. The number in the parenthesis indicates room capacity. More details can be found in 25Live Pro.
Off-campus events cannot be used to circumvent the University’s event guidance. Departments should submit off-campus event requests through 25Live Pro, and student organizations should follow the Office of Student Life process.
If your event cannot be held in one of these locations due to the nature of your event, please email email@example.com.
If a violation of COVID-19 requirements is seen during an activity, event, or experience, please report this to the Office of Scheduling and Space Management at firstname.lastname@example.org. Photos or videos are encouraged in this report, but a written statement will be taken into consideration. Consequences for violations of the Coastal Comeback Plan for departments or organizations can include being banned from having events for the rest of the semester. The appropriate Executive Council member will be notified of all violations that fall under their area. Violations of the Coastal Comeback Plan made by registered student organizations will be handled in compliance with the Student Organization Handbook.
External Events on Campus
Due to limited space on campus and concerns for maintaining the safety and welfare of the campus community, there will be no external events held on the CCU campus during Phases 2. The EMEG may make exceptions for the good of the local community.
University Housing Phase 2 guidelines
During Phase 2, University Housing is expanding opportunities to enhance the residential experience. Residential programming initiatives are expanded to include physically distanced, face-to-face interactions. Resident students are allowed to request room changes and equipment check-outs are now offered at community desks.
- A limited number of guests are allowed within residence halls; no overnight guests are permitted during Phase 2. The number of guests must not exceed the adopted COVID-19 capacity limits as prescribed for each residential space.
- Residents are allowed to have a few individuals assist during the move-in and move-out processes, but only during their preassigned move-in/move-out time slot.
University Recreation Phase 2 guidelines
- The climbing wall will be open with limited capacity and hours. Check the daily schedule for details.
- Williams-Brice Gym: Allow Free Play to include at minimum 3v3 (total of six people per goal).
- Club Sports: Allow scrimmage competition.
Transportation Services Phase 2 guidelines
During Phase 2, the departmental and group use of University-owned vehicles available through Transportation Services is available on a limited basis due to physical distancing capacity limits. Contact Transportation Services in advance in order for a determination to be made on the appropriate vehicle(s) necessary for the trip.
University visitors, volunteers, and affiliates
The University strives to provide a safe and healthy environment for students, faculty, staff, and visitors to our campus. All campus visitors, volunteers, and affiliates must comply with the University’s COVID-19 public health prevention and mitigation measures.
- Official visitors (campus tours, board members, etc.)
- Official visitors are welcome on campus in Phase 2. These individuals have prescheduled appointments and approval to be on campus for official University business and will abide by the same requirements that apply to all members of the campus community.
- Academic visitors (guests in the academic setting)
- Guest speakers and lecturers are permitted on campus for Phase 2. No additional paperwork needs to be filed for those visitors who are delivering a lecture within the context of a class meeting (i.e., including only the students registered for that course section). However, the host department/faculty member must file an event request form for events combining multiple course sections, events open to members of the campus community, and/or events open to the public. Event requests must be submitted for approval at least two weeks prior to the planned event.
- Hackler Golf Course visitors (golfers)
- Individuals and groups that have scheduled tee times to play a round(s) of golf at the Hackler Golf Course and are approved to be on the practice facilities and course during their time of warm-up and play are permitted on campus during Phase 2. These individuals/groups are required to abide by all University COVID-19 public health practices including facial coverings when unable to maintain 6-feet of physical distancing. Hackler Golf Course protocols comply with the PGA’s Back2Golf Operations Playbook, the USGA COVID-19 guidance, and the Golf Course Superintendents COVID-19 Guidelines.
- Unofficial visitors (campus walkers, event spectators)
- Members of the general public are permitted on campus during Phase 2. The University expects campus visitors to comply with all University COVID-19 public health measures including but not limited to maintaining appropriate physical distancing (6-feet or more) from others and properly wearing a face covering.
- Student guests (guests of students on campus)
- Student guests are permitted on campus during Phase 2. The number of guests will be restricted based on the COVID-19 capacity limits of the space being occupied. Guests must abide by all COVID-19 public health measures on campus. Students will be held accountable if their guests do not comply. Guests will be removed for non-compliance.
- A limited number of guests are allowed within the residential communities during Phase 2. No overnight guests are permitted. The number of guests must not exceed the COVID-19 capacity limits as prescribed for each residential space.
- Residents are allowed to have a few individuals assist during the move-in and move-out processes but only during their preassigned move-in/move-out time slot.
An individual who performs hours of service for a public agency for civic, charitable, or humanitarian reasons, without promise, expectation, or receipt of compensation for services rendered, is considered to be a volunteer during such hours. Individuals performing hours of service for such a public agency will be considered volunteers for the time so spent.
- On-campus volunteers are allowed in Phase 2. It is the responsibility of the director, dean, or division head to notify the volunteer of campus expectations, including the face covering requirement and abiding by all other adopted public health measures.
University affiliates are permitted on campus in Phase 2. It is the responsibility of the appropriate director, dean, or division head to notify approved University affiliates of their responsibilities on campus, including the face covering requirement and abiding by all other adopted public health measures.
- Non-academic affiliates
- Contractor/vendor affiliate: An individual who, through a formal procurement arrangement or Memorandum of Agreement with the University, works on the University campus providing a service including, but not limited to, temporary employment service, information technology, food services, campus bookstore, or telecommunications.
- Research affiliate: An individual who contributes voluntarily or through an external entity to conduct or support research pursuant to a sponsored program, project, contract, or grant.
- Military/ROTC affiliate: An individual who is employed by the United States armed services and assigned to work at the University.
- Contracted teacher affiliate: An individual who is employed by a school district and assigned to work at the University.
- Other: An individual who is designated as an affiliate by academic or administrative department, campus, college, or division.
- Academic affiliates
- Individuals sponsored by an academic unit allowed to perform specific activities related to instructional programs. Affiliate appointments are uncompensated University appointments, and persons holding affiliate appointments earn no credit toward tenure.
University travel, both domestic and international, may resume on a case-by-case basis in Phase 2, with some limitations and adjustments to process that will remain in place for the duration of the COVID-19 pandemic and different start dates by purpose, destination, and group. These adjustments are being made to enable travel in fulfillment of the University’s mission and to support the health, safety, and security of CCU students, faculty, and staff and the communities to which we travel. As adjustments to application, review, and support have been added, travelers should review steps for making travel requests by following the instructions on the coastal.edu/globalinitiatives/travel. The University Travel Risk Group will support this process by reviewing current conditions and best practices and providing review and approval of international travel (and potentially supporting review of some domestic travel).
The University will resume domestic and international travel on a case-by-case basis, with adjusted protocols to support health, safety, and security and with the approval of executive council member with physical mobility able to be requested to begin on the following timeline:
- Immediately: Domestic and international research.
- May 15, 2021: Domestic and international travel for conference, professional development, faculty/staff travel with students for conference, competition, or research, or student group/organization travel.
- July 1, 2021: Student travel for education abroad programs for exchange, international internship, or third-party provider programs for Summer or Fall 2021.
- Dec. 15, 2021: Faculty-led short-term education abroad programs.
Further details of the application and review processes adaptations; resources to support healthy, safe, and secure travel; and university evaluation, preparation to travel, and support and securing of travelers are provided via coastal.edu/globalinitiatives/travel.
Vaccine against COVID-19 is not mandatory to travel, but all University travelers are strongly encouraged to get vaccinated against COVID-19 before travel. Unless the traveler has either been vaccinated against COVID-19 within three months of the period of travel or has had a positive COVID-19 test within the last 90 days, each person traveling on University-sponsored travel authorizations (both domestic and international) are expected to complete and provide Attestation of COVID-19 Test or Vaccination within 72 hours before travel and again within 72 hours of return to campus after travel and to follow all University guidelines related to quarantine after travel. In addition, local destinations or transportation services may require COVID testing or vaccination to enter/use the services, and therefore travelers must remain aware of these requirements and restrictions. Resources to help travelers remain aware of these changing restrictions and requirements are provided at coastal.edu/globalinitiatives/travel.
If a traveler tests positive for COVID-19 in the 72-hour window before departure, the traveler must not travel, should immediately isolate, follow the Employee and Supervisor COVID Protocol or Student COVID Reporting Protocol (email@example.com), and contact the department sponsoring the travel to cancel arrangements to work to recover expenses paid or committed.
Further details and resources in support of all travelers are provided at: coastal.edu/globalinitiatives/travel.