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Step 2: Select a Date, Time and Location

Consult the following to determine potential date conflicts:

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  • Ensure hosts, VIPs and speakers are available for specified dates
  • Think of campus culture/workday schedule when selecting times

When selecting a venue, consider the following:

  • A/V capabilities
  • Parking availability/restrictions
  • Maximum capacity
  • Other events occurring near space – will they conflict?
  • Accessibility
  • Access times to space
  • Load-in/delivery capabilities
  • Included equipment with room rental/reservation
  • Surrounding sound impediments
  • Security issues 

Reserving on-campus space:

Once given the date and proposed event, reserve your space through 25Live. If you have any questions call Lauren Koonce at ext. 3432 or