10 Percent Rule

Procurement for CCU Faculty and Staff

10 Percent Rule

What is the "10 Percent Rule"?

The “10 Percent Rule,” as it is known, provides that with respect to items found on statewide contracts, purchases may be made from other vendors if the price is at least 10 percent less than the statewide contract; however, the following conditions must be met:

  1. The statewide vendor (or vendors, if multiple contracts exist) shall be given the opportunity to match the lower price; and
  2. The terms and conditions of the statewide contract shall be matched and agreed to by the lower-priced, non-statewide vendor.

To document the second requirement, the state has implemented the use of a separate document which requires the non-statewide vendor to certify by signature that they have read the term contract and agree to be bound by its conditions. Due to the requirement of this form, and the subsequent reporting of these transactions to the State by the University on a quarterly basis, the pre-approval of these “10 Percent Rule” transactions by Procurement Services is necessary. In most cases, this process will require the submission of a Purchase Requisition.

If Procurement Services determines the “10 Percent Rule” purchase is warranted, it will assist with completion of the form. However, if the non-statewide vendor decides not to agree to the requirements, the “10 Percent Rule” purchase request will be denied.