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Procurement for CCU Faculty and Staff


Sole Source

What is a sole source procurement?

 A sole source item is one that is one of a kind, has no equivalent, and is only available from one source.

When is a sole source procurement  permissible?

Based on the South Carolina Consolidated Procurement Code, a sole source procurement is only permissible when one or more of the following circumstances exist:

  • Where the compatibility of equipment, accessories, or replacement parts is the paramount consideration;
  • Where a sole supplier's item is needed for trial use or testing; and
  • Where the item is one of a kind.

What does NOT constitute a sole source procurement?

  • Something determined to be the “best” fit for a specific project (by determining what is “best” you are actually going through a procurement process).
  • Something that is a “really good deal.”
  • Something that is available from more than one source.
  • Something that has a comparable product or service that may just “not be as good.”
  • Anytime there is reasonable doubt regarding whether something is a sole source.

Who is authorized to make the decision as to whether the item to buy will be considered as a sole source procurement?

The vice president for finance and administration has been delegated by the University president to make this determination upon submission of supporting documents through the director of procurement services.

What is the procedure that I should follow to initiate a sole source procurement?

See Sole Source Procurement Guidelines and complete the accompanying form.