Multiple Invoices - Coastal Carolina University
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Procurement for CCU Faculty and Staff

Multiple Invoices

Can I get an invoice paid for recurring expenses throughout the year, as long as each invoice is less than $10,000?

No. When there's a situation where multiple purchases are going to be made within the same month or even over a period of several months, the total expenditure must be considered as far as determining the applicability of the procurement guidelines. Otherwise, the individual purchases have the appearance of an attempt to split transactions to avoid obtaining quotes and therefore it eliminates open competition.

For example:
You have need for certain services from XYZ Company in July, which you expect to cost $4,500. You also know that you will need similar services in October and January. The total potential value of this agreement or service is then considered to be $13,500. The guidelines of the Bids and Quotes section above would then apply.