Global Policy & Risk Management
CCU takes seriously the health and safety of its students, faculty and staff engaged in international activity and the promotion of a healthy, safe and supported environment for its international students and scholars.
To support this commitment, the University has insurance protection, trainings, communication tools and an emergency international response system in place to address challenges that can arise despite the best preparation and practice.
Policies & Process Related to Travel Abroad
- Passports & Visas: All travelers abroad are required to have at least six months’ validity to their passport after their date of intended return to the U.S. from any international travel experience. Lack of such validity may preclude their ability to enter a country, even if they have a long-term visa for travel to that country. All travelers should find out about whether they require a visa for travel to the countries on their planned itinerary. Note that visas may be required even when transiting a country, so all points of a destination should be checked.
- Travel Authorizations: All students, faculty, and staff traveling abroad for CCU-sponsored activities must have a travel authorization with emergency insurance coverage. Each person traveling abroad is expected to be covered on a CCU Travel Authorization with coverage minimally for the A.I.G. medical, evacuation and repatriation insurance noted below. Additionally, all travelers are provided recommendations to support their awareness of the area(s) to which they are traveling. For example, travelers are encouraged to register with the U.S. Department of State's Smart Traveler Enrollment Program, which provides access to federal Travel Warnings, and to consult the Centers for Disease Control and Prevention website. Finally, travelers are encouraged to review news and postings about their travel destination(s) to assure awareness of emerging issues abroad.
- Travel Opportunities with CCU Students:
- Short-term Faculty-led Education Abroad Programs: The University encourages the development of CCU faculty-led education abroad programs. In 2017-18, 17 programs were made available to CCU students. Faculty who wish to lead such programs for CCU are encouraged to participate in the two-part training "Leading Students Abroad: Developing a Faculty-led Program Proposal" offered in cooperation with CeTEAL. Notifications of intentions to develop and offer programs are due in January to department chairs, and program proposals are due to the Center for Global Engagement in early Spring. Please refer to the CCU Forms page for instructions.
- Conferences, Athletic Competitions & Research Programs Abroad: Occasionally, opportunities for experiential engagement abroad arise, and these opportunities allow small groups of students to travel internationally with CCU faculty. Examples may include conferences related to a specific discipline, research programs and athletic competitions - all of which advance the skill sets of participating students and enhance the profile of Coastal Carolina University. To ensure consistent preparation and communication about health, safety and emergency support while abroad, the Support Notification for International Travel with CCU Students process was developed. Please refer to the CCU Forms page, if you anticipate conducting or participating in such an experience. After completing the appropriate form, you will be invited to a discussion in which appropriate support and other matters for your experience can be addressed.
- Alumni & Community Travel Program: To build community understanding, the Alumni & Community Travel Program was developed, enabling University departments and divisions that idenitfy community outreach as a part of their mission to develop short, non-credit internatioanl trips with community members and alumni. The first program of this kind was led in May 2015, and the group traveled to London and Paris with a focus on world wars accompanied by CCU professors Amanda Brian and Matt McDonough in the Department of History. These supportive trips may not include CCU students except under narrowly defined conditions. Please refer to the CCU Forms page for guidance on how to apply for or conduct this type of program.
Training & Communication
All CCU faculty leading student groups abroad are required to be trained in best practices for program management abroad to include attentiveness to institutional policies and regulatory mandates. CCU has a designated contact person for all travel abroad by CCU groups, and this person serves as the central point of communication for accessing University and other community resources in the event of issues arising that threaten the health, safety or well-being of a CCU group (or individual) abroad.
To this end, CCU carries several forms of insurance to support students, faculty and staff engaged in University activities abroad, including:
- AIG International Travel Insurance Policy Coverage: Provides coverage for emergency medical services, repatriation, evacuation for natural disaster at the rate of $1.80 per day. This insurance provides cancellation for deployment by the armed services and for medical developments before departure date. For details about the benefit plan options of CCU's insurance policy with A.I.G., please review the summary of benefits and coverage. This insurance MUST be used by all students, faculty and staff traveling abroad on CCU-sponsored activities. Please complete the Request for International Travel Insurance (located on CCU Forms page) by no later than 5 days before travel.
- Foreign General Liability Insurance: Provides coverage in case of foreign tort by CCU faculty or staff in non-negligent actions.
- Student Accident Policy: Provides $0 deductible and $10,000 limit. Please refer to the website for limitations and rules.
International Crisis Management Team (ICMT): We developed the International Crisis Management Team, which brings together campus experts representing a broad spectrum of the campus community to support campus community members who are abroad in the event of incidents or emergencies. The ICMT was established to provide, on an as needed basis, the ability to come together to a coordinated, effective, and timely response to incidents evolving on international study, research, and work experiences of the faculty, staff, and students of Coastal Carolina University with the goal of ensuring the safety and well-being of both the affected student, faculty, or staff member(s) as well as that of the entire group traveling together and thereby assure effective long-term partnerships that deliver value to Coastal Carolina University’s academic model. This model has allowed us to deliver quick solutions to support our students, faculty, and staff abroad.
For more information about these programs and processes, or to offer your thoughts or ideas on process improvements, please contact Darla Domke-Damonte, +1 (843) 349-2129.