Global Policy/ Risk Management
Coastal Carolina University takes very seriously the health and safety of its students, faculty and staff engaged in international activity and the promotion of a healthy, safe and supported environment for its international students and scholars. To support this commitment, we have insurance protection, training and communication tools in place, and emergency international response system in place to address challenges that may arise despite the best preparation and practice.
Policies/Process Related to Travel Abroad
- Passports and Visas: All travelers abroad are required to have at least six months’ validity to their passport after their date of intended return to the USA from any international travel experience. Lack of such validity may preclude their ability to enter a country, even if they have a long-term visa for travel to that country. All travelers should find out about whether they require visas for travel to those countries on their planned itinerary. Note that visas may be required even when transiting a country, so all points of a destination should be checked.
- All students, faculty, and staff traveling on a CCU-sponsored activity abroad must have a travel authorization with emergency insurance coverage. Each person traveling abroad is expected to be covered on a university Travel Authorization with coverage minimally for the CISI medical, evacuation and repatriation insurance noted below, and all are provided further recommendations to support their awareness of the region and area in which they are traveling, as well as to register with the US Department of State STEP Program which will provide access to USDOS Travel Warnings. In addition, travelers are encouraged to consult the Centers for Disease Control and Prevention and news and postings about their destination(s) of travel to assure their awareness of emerging issues in those locations.
- Travel Opportunities with CCU Students
- Short-term Faculty-led study abroad programs: The university encourages the development of CCU faculty-led study abroad programs. In 2016-17, 18 programs were offered to CCU students. Faculty who seek to lead such programs are encouraged to participate in the training seminars offered in cooperation with CeTEAL. Deadlines for submission are in early Spring, with notifications of intentions to develop and offer programs required in January to department chairs. Please look at the Forms page to find the instructions and application for this program.
- Conferences, Athletic Competitions, Research programs: Occasionally opportunities for experiential engagement abroad will arise that provide opportunities for small groups of students to travel abroad with CCU faculty in support of conferences in a specific discipline, research programs, or athletic competition that advance the skill sets of the participating students and enhance the profile of Coastal Carolina University. To ensure consistent preparation and communication about health, safety and emergency support while on these programs, the Support Notification for Travel Abroad with CCU Students process was developed. Please download from the Forms page and complete should be anticipating to conduct or participate in such an experience. You will then be invited to a discussion in which appropriate support and other matters for your program can be addressed.
- Alumni and Community Travel Program – To build community understanding, the Alumni and Community Travel Program was developed to enable departments and divisions with community outreach as a part of their mission to seek to develop short, non-credit supportive trips with community members and alumni. These trips may not, except in very narrowly defined conditions, include CCU students. Please refer to the Forms page for documents that provide guidance and forms for applying to conduct such programs. The first such program was led in May 2015 covering London and Paris on the interest area of world wars; professors Amanda Brian and Matt McDonough in the History department served as accompanying CCU faculty staff.
Training and Communication
All CCU faculty leading student groups abroad are required to be trained in best practices for program management abroad that include attentiveness to institutional policies and regulatory mandates. CCU has a designated contact person for all travel abroad by CCU groups, and this person serves as the central point of communication for accessing university and other community resources in the event of issues arising that threaten the health, safety, or well-being of a CCU group (or individual) abroad.
To this end, the university carries several forms of insurance to support students, faculty, and staff engaged in university activities abroad, including:
- CISI Medical, Repatriation, and Evacuation Insurance (provides coverage for emergency medical services, repatriation, evacuation for natural disaster) for $44 per month. NEW in Fall 2016 – this insurance provides cancellation for deployment by the armed services and for medical developments before departure date. Please consult the policy for detail. This insurance MUST be taken out by all students, faculty, and staff traveling abroad on CCU-sponsored activities or business.
- Student Accident Policy (provides $0 deductible and $10,000 limit, see website for limitations and rules)
- Foreign General Liability Insurance (provides coverage in case of foreign tort by CCU faculty, staff or students in non-negligent actions)
For more information about these programs and processes, or to offer your thoughts or ideas on process improvements, please contact Darla Domke-Damonte, +1 843 349 2129.