International Travel Information - Coastal Carolina University
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International Travel Information

All travel, regardless of destination, brings a certain level of inherent risk. To help mitigate risk for CCU travelers outside the USA, Coastal Carolina University monitors world health, safety and security events using a variety of assessment sources, including taking input from the U.S. Department of State (DOS), the Centers for Disease Control and Prevention (CDC), Overseas Security Advisory Council (OSAC), International Air Transport Association (IATA), faculty and staff experts, partners abroad, among other reputable oversight agencies.  Travel support processes have been adopted to enable travel in support of the university’s mission while we promote the health, safety, and security of Coastal Carolina University students, faculty and staff and the communities to which we travel. 

Whether you are a student, staff, or faculty member, heading to a familiar area of the globe or embarking on an entirely new opportunity, we ask you familiarize yourself with the following information prior to each travel experience you are preparing to undertake.

Review the most up-to-date expectations and guidance on university travel protocols and requirements at Travel

For International Travel:

  • Submit the International Travel Request Form (also available on Forms page) to globalengagement@coastal.edu for it to be routed for review to the Internaas soon as you are considering travel but at least 1 month before you expect to make any expenditures related to the travel to globalengagement@coastal.edu. 
  • The international Travel Risk Management Group will convene to review your request.  This group meets every other Tuesday, with applications considered that are received on the Friday before that deadline.  Please reach out to globalengagement@coastal.edu with questions. Recommendations from the International Travel Risk Management Group are shared with the respective Vice President for resolution and decisions communicated to the requestor within one week of the meeting of the committee in most cases. For information about this process and what is considered by the Center for Global Engagement and Travel Advisory Group, please see .
  • If travel is approved, traveler can then complete and submit through appropriate channels the Travel Authorization and attach to the TA the approved/signed off International Travel Request Form. 
  • Traveler will be provided within information about training, conditions, or other support for the respective travel by the Center for Global Engagement.
  • Once travel has been approved, complete the Request for International Insurance within 10 days of approved travel or as soon as possible. Information you provide regarding itinerary and emergency contacts will help the University account for your well-being and provide assistance in the event of an emergency. This process also allows the University to register your travel with our Travel Tracer program, which serves to alert the University in case of natural disaster, civil unrest, criminal or other activity in proximity to our travelers so that we can reach out immediately.
  • Review travel insurance to inform yourself of the  through which you are covered while traveling on behalf of Coastal Carolina University. All CCU students, faculty, and staff traveling abroad on behalf of the University (i.e. study abroad, research or business travel) are automatically enrolled in a blanket study/travel abroad accident and sickness insurance policy and coverage is also in place for student accidents (worldwide).  
  • Make an appointment with your doctor, counselor, or local travel clinic to determine your own preparedness and/or accommodations needed to support a healthy and safe experience for you. This is also a good opportunity to determine what, if any, vaccinations you may need or to devise a travel health plan to consider your health and safety during your travels. You can also check the CDC's Travelers' Health website for important health-related travel notices.
  • Visit the U.S. Department of State (DOS) website for country specific information and postings of travel advisories and to sign up with the Smart Traveler Enrollment Program (STEP).   You do not need to be a U.S. citizen to receive important travel related email messages from STEP, but if you are a foreign national, you should also register with your local consulate or embassy in the country in which you will be staying.
  • Visit the U.S. Students Abroad page of the U.S. DOS website to review important information to support them in their study or international internship experience.
  • Consult the traveler's checklist provided by the US Department of State to help prepare for their upcoming travel. Additional resources for this information are provided at bottom of this page.
  • Should also review guidance from the US Department of State to support travelers with special considerations, including travelers with dual nationality, LBGTI travelers, women travelers, travelers with disabilities, older travelers, and US volunteers abroad, among other considerations that may have additional considerations.
  • Review the processes related to maintaining access to your CCU email and other accounts through https://www.coastal.edu/office365/travelaccess/Travelers who do not have a cell phone capable of use during international travel are encouraged to reach out to the Center for Global Engagement (843-349-2213) to determine options.  Short-term SIM cards with international data and phone coverage are available, with billing completed to the travelers department. 
  • Review the University’s policy related to Export Controls related to Technology at https://www.coastal.edu/osprs/researchcompliance/exportcontrol/. According to CCU’s Export Control Policy, you should reach out to the Office of Sponsored Programs and Research Services to determine whether anything you are considering taking with you might fall under limitations.  Issuance of an export control license can take a long time following receipt of an application from the University, so please plan accordingly. When taking items or materials abroad (including scientific equipment, laptops, encryption software, cell phones, tablets, flash drives, cameras, and GPS units), you need to verify that the items and materials are not export restricted based on your travel destination(s). Don’t make assumptions. Many items that you can easily purchase online or that are made by a foreign manufacturer are, in fact, controlled for export to certain destinations.
  • Apply for a passport and associated visas or check to be sure that your passport has validity beyond the required timeline of the country(countries) to which and through which you are to be traveling before applying for any necessary visas. In many cases, countries require that passports be valid at least 6 months beyond the anticipated date of departure from the country and with a specified number of completely blank pages in your passport. Each country’s visa process is a little different. To renew your passport or make application for a new passport, please visit Getting or Renewing a U.S. Passport | USAGov. CCU’s post office operates as a passport acceptance facility, though this is paused during COVID-19.
  • Complete trainings as provided through your specific travel as approved. All students are required to complete a Travel Emergency Plan and faculty/staff are encouraged to do so. 
  • Remain aware of conditions and monitor in advance of travel. CCU will work with travelers for whom conditions deteriorate prior to travel to determine if travel should be cancelled and/or rescheduled based on conditions in advance of travel, or those that emerge during travel to support the health, safety, and security of CCU community members.  For more detail, please visit .

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