International Travel Information - Coastal Carolina University
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International Travel Information

All travel, regardless of destination, brings a certain level of inherent risk. To help mitigate risk for our global travelers, Coastal Carolina University monitors world health, safety and security events using a variety of assessment sources, including taking input from the U.S. Department of State (DOS), the Centers for Disease Control and Prevention (CDC), Overseas Security Advisory Council (OSAC), International Air Transport Association (IATA), faculty and staff experts, partners abroad, among other reputable oversight agencies.

Whether you are a student, staff, or faculty member, heading to a familiar area of the globe or embarking on an entirely new opportunity, we strongly recommend that you familiarize yourself with the following information prior to each travel experience you are preparing to undertake:

  • Follow university protocols related to requesting travel.
    • During COVID-19, this process will include completion and review of the Travel Request Form and if approved, the submission, review and approval of a Travel Authorization to seek funding in compliance with the University Travel Policy (FAST-201), attestation of testing or exemption prior to and upon return from travel, and enhanced awareness raising measures. The University Pocket Guide to Travel also offers guidance. For specifics about return to travel during COVID-19 as approved by Executive Council, please visit: www.coastal.edu/globalinitiatives/travel
    • To lead a short-term faculty-led program abroad, please review the Faculty-Led Program Leader Guide for timelines and training materials.
    • As you consider destinations for travel, please review the International Travel Support site for more information about high risk and restricted countries, University process for approving international travel, support while travel is underway, and recall/suspension of travel.
  • Once travel has been approved, complete the Request for International Insurance within 10 days of approved travel. Information you provide regarding itinerary and emergency contacts will help the University account for your well-being and provide assistance in the event of an emergency. This process also allows the University to register your travel with our Travel Tracer program, which serves to alert the University in case of natural disaster, civil unrest, criminal or other activity in proximity to our travelers so that we can reach out immediately.
  • Review travel insurance to inform yourself of the kinds of insurance coverage through which you are covered while traveling on behalf of Coastal Carolina University. All CCU students, faculty, and staff traveling abroad on behalf of the University (i.e. study abroad, research or business travel) are automatically enrolled in a blanket study/travel abroad accident and sickness insurance policy and coverage is also in place for student accidents (worldwide).  
  • Make an appointment with your doctor, counselor, or local travel clinic to determine your own preparedness and/or accommodations needed to support a healthy and safe experience for you. This is also a good opportunity to determine what, if any, vaccinations you may need or to devise a travel health plan to consider your health and safety during your travels. You can also check the CDC's Travelers' Health website for important health-related travel notices.
  • Visit the S. Department of State (DOS) website for country specific information and postings of travel advisories and to sign up with the Smart Traveler Enrollment Program (STEP).   You do not need to be a U.S. citizen to receive important travel related email messages from STEP, but if you are a foreign national, you should also register with your local consulate or embassy in the country in which you will be staying.
  • Students traveling internationally should also visit the U.S. Students Abroad page of the U.S. DOS website to review important information to support them in their study or international internship experience.
  • All travelers should consult the traveler's checklist provided by the US Department of State to help prepare for their upcoming travel. Additional resources for this information are provided at bottom of this page.
  • Travelers should also review guidance from the US Department of State to support travelers with special considerations, including travelers with dual nationality, LBGTI travelers, women travelers, travelers with disabilities, older travelers, and US volunteers abroad, among other considerations that may have additional considerations.
  • Review the processes related to maintaining access to your CCU email and other accounts through https://www.coastal.edu/office365/travelaccess/. Travelers who do not have a cell phone capable of use during international travel are encouraged to reach out to the Center for Global Engagement (843-349-2213) to determine options.  Short-term SIM cards with international data and phone coverage are available, with billing completed to the travelers department. 
  • Review the University’s policy related to Export Controls related to Technology at https://www.coastal.edu/osprs/researchcompliance/exportcontrol/. According to CCU’s Export Control Policy, you should reach out to the Office of Sponsored Programs and Research Services to determine whether anything you are considering taking with you might fall under limitations.  Issuance of an export control license can take a long time following receipt of an application from the University, so please plan accordingly. When taking items or materials abroad (including scientific equipment, laptops, encryption software, cell phones, tablets, flash drives, cameras, and GPS units), you need to verify that the items and materials are not export restricted based on your travel destination(s). Don’t make assumptions. Many items that you can easily purchase online or that are made by a foreign manufacturer are, in fact, controlled for export to certain destinations.
  • Apply for a passport and associated visas or check to be sure that your passport has validity beyond the required timeline of the country(countries) to which and through which you are to be traveling before applying for any necessary visas. In many cases, countries require that passports be valid at least 6 months beyond the anticipated date of departure from the country and with a specified number of completely blank pages in your passport. Each country’s visa process is a little different. To renew your passport or make application for a new passport, please visit Getting or Renewing a U.S. Passport | USAGov. CCU’s post office operates as a passport acceptance facility, though this is paused during COVID-19.
  • Complete trainings as provided through your specific travel as approved. All students are required to complete a Travel Emergency Plan and faculty/staff are encouraged to do so. 
  • Remain aware of conditions and monitor in advance of travel. CCU will work with travelers for whom conditions deteriorate prior to travel to determine if travel should be cancelled and/or rescheduled based on conditions in advance of travel, or those that emerge during travel to support the health, safety, and security of CCU community members.  For more detail, please visit International Travel Support.

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