Self Service for Faculty
Accessing the Faculty Menu
In Self Service, faculty can access their menu either via the left-hand navigation under Daily Work, or directly via the Faculty card on the main menu.
Accessing Class Sections
From within the Faculty Menu, faculty can access individual course sections by clicking on the hyperlink associated with the section. Individual sections are grouped by term, so first find the appropriate term, then click the section link for the course section you wish to access.
Accessing individual functions within a class section
After accessing the course section desired, a number of functions related to that section are available. Please see below for details about each function.
Accessing the Class Roster
After accessing the desired course section, the first component of Faculty Self Service you will encounter is the class roster. The roster is designed to show students enrolled in the selected course section, as well as any cross-listed sections. Within the Class Roster, facutly can:
- Print the Roster (produces a printer-friendly version of the roster)
- Email the Roster (opens your email system, creates a new email, and adds all students on the roster to that email as bcc addresses)
- Email an individual student (accessed by clicking the preferred email at the student row)
- Export the Roster (creates a CSV file of the roster information)
Accessing the Census Roster
Census rosters are the way Self Service collects Never Attended reporting. Census dates are established by the Registrar's Office, in coordination with Financial Aid, to provide faculty an opportunity to report students who have never attended the course section. Faculty will receive email communication letting them know it is time to report students for having never attended, and will be directed to the Census Roster in Self Service.
Faculty will select those students who have never attended, or may add the last date of attendance, if known. Only students reported as having never attended will be dropped from the section, but any student that ultimately receives a failing grade will require a last date of attendance. When finished, faculty will click the Certify button at the top right. This tells the Registrar's Office that everyone who has been reported on the roster represents the entirety of students that need to be reported. If faculty need to change their reporting after certifying their roster, or after the reporting period has closed, they can contact the Assistant Registrar for Registration & Curriculum Management, Samantha Sullivan, at email@example.com.
Accessing the Grading Roster
Upon accessing the course section, faculty can access the Grading Roster by selecting the Grading tab. Within the Grading Roster, there are three sub-rosters, including the Overview, Final Grading, and Midterm Grading. Faculty will only be able to assign grades relevent to the type of grading they are engaging in, so midterm grading will only allow full letter grades, while final grading will allow the full gamut of available grades.
All normal grading requirements remain in force. Assignment of "I" grades require an expiration date, and should be accompanied by an Assignment of Incomplete contract form located at www.coastal.edu/forms. Assignment of failing grades will require a last date of attendance.
Using Faculty Consent
Faculty Consent is a Self Service permission feature that allows the instructor of record to issue an Instructor Consent override to a student for the section in question. Certain sections are restricted to Instructor Consent, meaning no student can register in the section without this override. This feature allows the faculty member to issue the override directly without any additional institutional process necessary. Once the override is issued, the student can register themselves in the section (assuming they have no other registration blocks). It is important to note that issuance of this override does not register the student for the class, they must still register themselves. Issuance of the override for a student simply removes the Instructor Consent registration block for that student.
To issue a Faculty Consent override, access the section in question via your Self Service Faculty menu. In the section details, access the Permissions tab and choose Faculty Consent.
Once in the Faculty Consent section, look up the student by name or student ID, and select their name when you find the correct student.
Once you select the student, the system will pop a box for you to select the status and add a comment. Select the Instructor's Consent status and add any comment.
***Note: If you inadvertently select Overload or Special Permission it will still grant Instructor's Consent. This status table is used for multiple types of petitions, these other statuses are for petition processes not currently in use. If you select Revoke, however, it will not grant the override. Revoke is a status for the Registrar's Office and is used to revoke any consent that was granted but now needs to be taken away. If you grant a consent and need to revoke it, contact the Registrar's Office and we can do it for you.
Once you have completed this process, you should see an entry like below. This indicates that Instructor's Consent has been granted and the student is free to register for the section. Please note that this process does not register the student, it only provides a waiver to the Instructor Consent block so that they may register themselves.