General Graduation and Commencement Questions
What is the difference between graduation and commencement?
Graduation is the completion of all degree requirements as recorded on the official transcript.
Commencement is the ceremony that celebrates the completion of a degree. In order to walk at commencement, a student’s graduation application status must state, “processing with the Office of the Registrar.” A student can check the status of their application by signing into WebAdvisor and clicking on "Status of Graduation Application" under the Academic Planning section. Graduation application status will not be complete until after the commencement ceremonies when the Office of the Registrar reviews graduation applications and final grades are complete.
Do students have to apply for graduation?
Yes, students must apply for graduation online through WebAdvisor. Graduation applications were due on Friday, Nov. 27, 2020. More information regarding the graduation application process can be found here.
If the student has already completed their graduation application, they can check the status of their application by signing into WebAdvisor and clicking on "Status of Graduation Application" under the Academic Planning section.
What do I need to do if I want to participate in the University Commencement and/or my College Ceremony?
Students wanting to participate in commencement need to take the following steps:
Apply for graduation through WebAdvisor. Graduation applications were due on Friday, Nov. 27, 2020. More information regarding the graduation application process can be found here.
Once the grad application has been completed, students can check the status of their application by signing into WebAdvisor and clicking on "Status of Graduation Application" under the Academic Planning section. In order for a student’s name to be printed in the program, their grad app status needs to state “Your graduation application is being processed in the Office of the Registrar” by Friday, March 26.
Order Regalia by Thursday, April 8.
Claim your tickets beginning at 9 a.m. EDT on Tuesday, April 13.
Follow the commencement Facebook page (@CCUGrad) and continue to check the commencement website and CCU email for announcements.
Class of 2020 graduates wanting to participate in the Spring 2021 Commencement Weekend events can email email@example.com for more information.
How do I know what academic college my student's degree falls under?
Will there be a virtual ceremony for the Spring 2021 Commencement?
With the University moving forward with an in-person University Commencement and College Ceremonies, there will not be a virtual ceremony. However, these events will be streamed live through YouTube Live. Visit the Live Streaming page for details.
How do I know if my name will be listed in the printed program?
In order for a student’s name to appear in the commencement program, they need to have applied for graduation. If the student has already completed their graduation application, they can check the status of their application by signing into WebAdvisor and clicking on "Status of Graduation Application" under the Academic Planning section. In order for a student’s name to be printed in the program, their graduation application status needs to state “Your graduation application is being processed in the Office of the Registrar” by Friday, March 26.
What is the dress code for Commencement?
Business casual is the dress code of choice for Commencement Weekend. Please keep the following factors in mind when determining what to wear:
- Temperatures in Conway, SC, during the beginning of May, can range from highs in the 80s to lows in the 60s.
- Graduates are required to wear full academic regalia (cap, gown, and tassel) for the University Commencement and the College Ceremonies.
- For graduates, the University Commencement and College Ceremonies will take place on Benton Field inside Brooks Stadium. In order to protect the turf field and ensure the safety of graduates, stiletto heels will not be allowed on the field. Wedges and flats are preferred, but square heels with a width measuring at least 1” will be allowed on the field.
- The wearing of masks will be required at all times on campus.
Do face coverings/masks have to be worn while taking pictures?
Based on current public health guidance and campus COVID-19 prevention and mitigation measures, the following outdoor photography guidelines have been adopted for May 2021 Commencement and University Marketing and Communication. Individuals and groups are permitted to temporarily remove their face coverings while taking an outdoor photo on campus, in compliance with the following guidelines.
- Individuals and groups being photographed should remain physically distanced from other groups and/or individuals.
- Masks may only be removed while photos are being taken.
- Individuals must remain stationary while unmasked.
- Individuals must re-mask for repositioning or moving locations, and when the photos are completed.
Academic Honor Stoles and Regalia
How do I know if I am graduating with Latin honors?
Honors that are recognized at commencement ceremonies are based upon the student’s cumulative grade point average available at the beginning of the semester of graduation.
Actual graduation with honors is calculated after the final semester’s grades have been received and certified and will be indicated on the diploma and official transcript. For more information about graduating with honors, view the 2020-21 Undergraduate Catalog.
All students eligible to wear an academic honor stole at commencement will receive an email, from the Office of the Registrar, notifying them of eligibility along with instructions on how to purchase their stole. Honor stoles must be purchased by April 8, or a late fee will be applied for purchases between April 9-16. If a student did not receive an email and believes that they might be eligible, please email firstname.lastname@example.org.
Summa cum Laude: a cumulative GPA of 4.0
Magna cum Laude: a cumulative GPA of 3.75 - 3.99
Cum Laude: a cumulative GPA of 3.5-3.74
How can I purchase an academic honor stole?
All students eligible to wear an academic honor stole at commencement will receive an email notifying them of eligibility along with instructions on how to purchase their stole. Honor stoles must be purchased by April 8, or a late fee will be applied for purchases between April 9-16. If a student did not receive an email and believes that they might be eligible, please email email@example.com.
How do I order regalia?
Regalia must be ordered by Thursday, April 8, 2021, to receive before the ceremony. Visit the regalia and more page for details.
Events and Venues Information
What is the difference between the University Commencements, the College Ceremonies, and the College Celebration Receptions?
University Commencement includes many traditional customs including formal addresses from the president, the Board of Trustees, a graduating senior, and CCU alumni; University recognitions; the conferring of degrees en masse to graduate and undergraduate students; and the playing of the alma mater. To accommodate physical distancing and other public health guidelines, some modifications to the ceremony may be necessary. These may include but are not limited to: physically distanced seating for students and guests, no student processional, and face coverings that cover one’s nose and mouth while inside the venue.
The College Ceremonies are unique in nature to reflect the personalities of each of the five academic colleges at CCU, but all include addresses from the dean of the college or University provost and guest speaker; academic recognitions; and recognition of graduates. These ceremonies are when the graduates’ names will be announced, and they will be given the opportunity to cross the stage and receive their diploma cover. To accommodate physical distancing and other public health guidelines, some modifications to the ceremony may be necessary. These may include but are not limited to: students being individually recognized as they walk in front of the stage, but will not participate in the traditional handshake with Institutional leadership; no student processional; physically-distanced seating for students and guest; and face coverings that cover one’s nose and mouth while inside the venue.
College Celebration Receptions
College Celebration Receptions will be occurring around campus immediately following the College Ceremony at Brooks Stadium. The celebration receptions are intimate gatherings that provide faculty and administration from the college an opportunity to congratulate graduates and welcome their families and guests to campus.
How long do the events last?
University Commencement should last approximately one (1) hour. To ensure a quick and safe exit, graduates are encouraged to make arrangements before commencement to meet family and friends at a designated location after the ceremony. For meeting location ideas, view Chauncey’s photo finish locations.
College Ceremonies should last approximately two (2) hours; however, the length of ceremonies may vary due to the size of the graduating class within each college.
Will concessions be available?
Yes, limited concessions will be available at Brooks Stadium. No outside food or beverages (except for a 16.9 FL OZ sealed water bottle) are allowed inside the stadium.
What time will students and guests be allowed into the venue?
Brooks Stadium will open 90 minutes prior to the start of the University Commencement and the College Ceremonies for guests. Students are to arrive dressed in regalia, no later than one hour prior to the start of the event and enter at Gate 1.
Can I enter through the same gate as my graduate?
Graduates will enter through gate 1 which will lead them directly to the field. Guest’s tickets will have a suggested gate entry location provided for easy access to assigned seats.
Will the events be streamed online?
Yes, the University Commencements and College Ceremonies will be streamed live and viewable on the Live Streaming page.
We have a guest that needs ADA seating and transportation. Is there anything we need to do to make arrangements?
In Brooks Stadium during COVID restrictions, all guests will be seated in pods of four (4) with as many ADA seats as needed within that pod. Guests needing accessible seating can contact the Wheelwright Box Office, at 843-349-2787, beginning Tuesday, April 13 to make arrangements.
Limited accessible parking is available in the QQ lot in front of Brooks Stadium. This lot is accessible via University Boulevard, and only open to those with an official state-issued ADA placard. Designated accessible golf cart shuttles will be available to transport guests who need assistance getting to Brooks Stadium. All CCU shuttles are wheelchair accessible.
How many tickets are graduates able to claim?
Eligible graduates may claim four (4) guest tickets. Tickets will be available to claim under their CINO ID number by visiting tickets.coastal.edu and selecting “Commencement Tickets.” Tickets will be available starting at 9 a.m. EDT on Tuesday, April 13. Access to the tickets will continue until 4 p.m. EDT on Tuesday, May 4.
Graduates are the only ones who can claim tickets for the ceremonies. Graduates will be seated six-feet apart on Benton Field and are required to claim a graduate ticket regardless if they plan to have guests in attendance.
Do family members and guests need tickets to attend the events?
Yes, tickets are required for the University Commencements and College Ceremonies. For specific information regarding ticket numbers and distribution, visit the Claim Tickets page.
What if I can't get the number of tickets that I need for all my guests?
Due to health and safety guidelines, seating inside the stadium will consist of pods of four (4) seats with each pod physically distanced six-feet apart. Therefore, tickets are non-transferable and rush/additional tickets will not be available. However, the events will be live-streamed through YouTube Live. Visit the Live Streaming page for details.
Do graduates need a ticket?
Yes, if a student is planning on participating in their University Commencement and/or their College Ceremony a ticket is required. For specific information regarding tickets, visit the Claim Tickets page.
Do infants require a ticket for the events?
Yes, due to COVID-19 and public health guidelines, everyone must have a ticket for the University Commencements and College Ceremonies.
Can a family member or guest request tickets on their own?
Unfortunately, no. All tickets must come from your student who is the only person able to claim tickets.
Are tickets for a specific seat?
Yes, all tickets will be reserved seating for the University Commencements and College Ceremonies. Guests assigned seats will be issued on a next best available seat basis when the student claims their tickets. Due to mandated guidelines, seating inside the stadium will consist of pods of four (4) seats with each pod physically distanced 6-feet apart. For this reason, tickets are non-transferable and rush/additional tickets will not be available. Visit the Claim Tickets page for more information.
Post Commencement Details
How do I order photos taken at the College Ceremonies?
GradImages takes the photos at the College Ceremonies. Students will receive an email, from GradImages to their CCU email account, notifying them when their proofs are ready.
Will recordings of the University Commencement and College Ceremonies be archived for future viewing?
Yes, recordings of the University Commencements and College Ceremonies will be archived on the Commencement YouTube Channel.
When will I receive my diploma?
The Office of the Registrar will review graduation applications once final grading is complete. Because this occurs on a rolling basis, diplomas will be mailed six to eight weeks after the date of the ceremony. Diplomas will be mailed to the diploma mailing address specified on your graduation application unless the graduate submitted a Student Address Update Form.
Please visit, https://www.coastal.edu/registrar/diplomainformation/, for more information.
Email firstname.lastname@example.org for assistance if your diploma was damaged upon arrival or if you have additional questions about diplomas.
How do I know if I graduated?
An email regarding a degree candidate’s graduation status will be sent to their coastal email address once it is determined. Graduation status can also be viewed by logging into WebAdvisor. Electronic transcripts can be ordered, which display the degree earned and the date the degree was conferred. More information on transcripts »
To be eligible for graduation, the student must meet all course requirements, all “in residence” requirements, all departmental or program requirements, and have submitted a graduation application. Graduates must have a cumulative GPA of at least 2.0 (3.0 for Graduate level students) on all work attempted at Coastal Carolina University, and have earned the minimum hours as determined by the degree (120 earned hours minimum for Undergraduates). If a student has received a grade of I (incomplete) for any of his or her classes for the current term (or have an “I” from a previous term), he or she must have completed all coursework and turned it into the instructor by the end of the term.
How do I join the Alumni Association?
All graduates will automatically receive a one-year membership to the CCU Alumni Association. Visit coastal.edu/alumni/alumnibenefits/ to view all the included membership benefits. Your official CCU Alumni Association membership card will be mailed to the address you supplied on your graduation application. Be sure to use the Alumni Association as a resource for any questions that you may have after graduation, and stay connected by sending them an email anytime at email@example.com or calling 843-349-ALUM.