Key Initiatives - Coastal Carolina University
In This Section

Key Initiatives

Implement MFA and Self-Service Password Reset for all CCU users
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Description  Improve the University's information security and establish a University-wide Multi-factor Authentication (MFA) program for all CCU faculty and staff accounts, and student and alumni accounts, in concert with a self-service password change protocol.
University Partners  University-wide academic and administrative areas, ITS
Major Phases
• Phase I: Develop strategies, protocols, and applicable training programs.
 • Phase II: Test training protocol with select University departments, and refine training based on feedback.
 • Phase III: Develop, test, and finalize communications for all constituencies.
 • Phase IV: Begin implementation, and track the progress of password changes, and MFA enrollment.
  Phase V: Phase I-IV for alumni in collaboration with the offices of Alumni Relations and Philanthropy.
 • Phase VI: Phase I-IV for student employees in collaboration with Executive Council, IT Leadership Council, and various University Stakeholders. (Delayed due to COVID)
 • Phase VII: Phase I-IV for all remaining students in collaboration with Executive Council, IT Leadership Council, and various University Stakeholders.
Implementation Timeline (Adjusted due to COVID)
• Phase I: Fall 2017 (complete)
 • Phase II and III: Fall 2017 (complete)
 • Phase IV: January 2018-June 2018 (complete)
 • Phase V: March-July 2019 (complete)
 • Phase VI: Spring 2020 (Delayed due to COVID)
 • Phase VII: Spring 2022
In progress
Implement Ellucian Experience - MyCCU Personal Dashboard
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Description   Implement Ellucian Experience, which is branded as MyCCU. MyCCU is a modern personal dashboard experience, that replaces the former non-critical key initiative of Ellucian Portal/Single Sign-On Enhancement. MyCCU simplifies tasks and information access with a personalized dashboard. MyCCU means less time spent logging in to multiple sites—and more time to make campus connections, access campus resources, and personalize the organization of things that matter at CCU.
University Partners   University-wide academic and administrative areas, ITS
Major Phases
• Phase I: Develop, configure and test Ellucian Experience.
• Phase II: Adjust configurations for security protocols and test environment.
• Phase III: Introduce fully operational Ellucian Experience university-wide.
Implementation Timeline
• Phase I and II: Fall 2020-Summer 2021
• Phase III: Spring 2022 (soft roll-out to specific groups through Summer 2022), Fall 2022 (full roll-out)
Status  In Progress
Implement Self-Service
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Description   Enhance the student and employee experiences by providing the tools to manage student academic and employee services at Coastal Carolina University. This will be accomplished by implementing Ellucian Colleague Self-Service Student Planning, Employee, and various modules that were previously accessed in WebAdvisor.
University Partners   University-wide academic and administrative areas, ITS, vendors
Major Phases 
 • Phase I: Each responsible party (ITS and the unit that provides the service on campus) participates in data clean-up and preparation for various Self-Service modules
 • Phase II: Implement, test, and release modules for viewing grades, transcript requests, transfer summary, test scores, enrollment verification, and unofficial transcripts
 • Phase III: Implement, test, and release modules for:
    A. HREO total compensation statement and FLSA Information
    B. Payroll time entry, time history, time approval processes
    C. Person proxy, emergency updates, and cell phone updates
 • Phase IV: Implement, test, and release modules for faculty
 • Phase V: Implement, test, and release modules for advising and student planning
 • Phase VI: Implement, test, and release modules for new graduation application
Implementation Timeline 
 • Phase I: Complete for implemented modules / Ongoing for new Self-Service modules
 • Phase II: Summer 2021 (complete)
 • Phase III: Spring 2022 (A – complete; B and C – in progress)
 • Phase IV: Spring 2022 (complete)
 • Phase V: Spring/Summer 2022 (in progress)
 • Phase VI: October/November 2022
Status   In Progress
Computer Technology Life Cycle (CTLC) Program
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Description  The Computer Technology Life Cycle (CTLC) Program is designed to proactively replace aging computers (48-months or older) used by full-time University faculty and staff. The program is designed to ensure that University personnel has access to current computing technology to fulfill the responsibilities of their jobs and to achieve the University mission and its strategic goals (Strategy 6, Goal 3, Objective 3) while increasing productivity, improving efficiency, and reducing costs.
University Partners  Academic and administrative units, ITS
Implementation Timeline  Annual replacement of primary computers for 25 percent of full-time faculty and staff based on a four-year, 48-month life cycle.
Status  In progress
Updated May 2022