Create Secure Zoom Meetings
Zoombombing – unwanted participants and content in your Zoom meetings – can be minimized by applying the following tips.
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When scheduling Zoom meetings, please consider the following basic security tips.
- Generate a unique meeting ID for each meeting. Avoid using your Personal Meeting ID.
- Review and edit the default settings in your Zoom Pro account (which impact all Zoom sessions) to ensure the settings meet your needs as the host.
- When scheduling meetings, you may wish to use the optional setting that will require CCU authentication to join. By default, this setting to require authentication is not checked, meaning anyone with your Zoom meeting invitation can join your Zoom meetings. However, once this optional setting is checked, this will limit participants to CCU authenticated users only.
- If interested in using this setting, this may be beneficial for Zoom meetings for classes that will only have CCU students in attendance.
- For a new or existing meeting, edit the security section in the meeting settings by checking the box to ‘Require authentication to join’ and select Coastal Carolina University.
- If you use this optional setting to require authentication, remember to remind your meeting participants to access the meeting using their CCU account only.
- How to Protect your Zoom Meeting from Trolls and Zoombombing (video run time 4:58)
- Lock the meeting. When you lock a Zoom meeting after is has started, no new participants can join, even if they have the meeting ID and passcode.
- Remove unwanted or disruptive participants. From the participants menu, you can mute and remove participants.
- Turn off file transfer so no unwanted content can be shared in the meeting chat.
- Turn off annotation so no one can doodle or markup content during the meeting.
- Disable private chat to restrict chat among participants during your meeting.
- When creating a meeting, disable the ability for individuals to join the meeting before you by unchecking the box beside Enable join before host. This way, you will be the first individual in the meeting room, and you can admit participants to join.
These changes can be made in the Settings menu of Zoom. Once made, these changes establish the default settings for all your meetings; you can, however, change settings during each meeting if you decide you need to turn them back on for a specific situation. View more tips for meeting settings »
Use a Waiting Room
When scheduling a meeting, click Advanced Settings to enable a waiting room for the meeting. With a waiting room, you have the ability to allow who enters your meeting.
Manage Screen Sharing
In most cases, the instructor is the only person who should have control of the screen. So that others can not take control of the meeting, turn off screen share for participants in the Settings menu. Near the Share Screen icon at the bottom of your Zoom meeting window, select Advanced Sharing options to select the setting that only the host can screen share.
Below are a list of the default security settings. Before scheduling or beginning a Zoom meeting, review all of the default settings to host the meeting. Once signed into your account, click on the Settings tab to review all settings and click the Meetings tab to review all settings for individually scheduled Zoom meetings. A blue button (toggled to the right) means the setting is on. A gray button (toggled to the left) means it is off.
Some of the default settings are below, which are found in your CCU Zoom Pro account online under your Settings tab.
- Require that all meetings are secured with one security option - Off (Keep in mind, a Zoom meeting passcode is required by default)
- Waiting Room - On
- Require a passcode - On (Required by Zoom)
- Only authenticated users can join meetings – Unchecked (See Basic Security Tips section above for details on enabling this setting for individual meetings)
- Zoom hosts may 'Allow authentication exceptions' here
- Approve or block entry for users from specific countries/regions - Off
- Host video – Off
- Participants video – Off
- Audio Type – Both Telephone and Computer Audio
- Join before host – Off
- Enable Personal Meeting ID - On
- User Personal Meeting ID (PMI) when scheduling a meeting – Off
- Mute participants upon entry – On
- Upcoming meeting reminder – On
- Private chat – Off
- Auto saving chats – Off
- File transfer – On
- Allow host to put attendee on hold – On
- Screen sharing – Who can share? Host only
- Disable desktop/screenshare for users – On
- Annotation – On
- Whiteboard – On
- Remote control – On
- Virtual background – On
- Identify guest participants in the meeting – On
- Auto-answer group in chat – Off
- Attention tracking – On
- Waiting room – (for small classes) On
- Allow live streaming meetings – On
Additional tips to prevent ZoomBombing are available on the Zoom blog.