Step 5: Ensure the Safety of your Guests
Know Your Venue:
Learn the building and the room in which your event will take place, and ask questions about emergency exits and walk areas that guests would be directed. Discuss emergencies that would require the building to be vacated such as fires, threats, as well as situations like weather emergencies that would require everyone to remain inside. Contact the Fire Marshal to do a run through of the evening with a room diagram to see if there are any potential safety hazards with the set up.
Share the Information:
Train your staff and volunteers on emergency procedures so they can assist guests during an emergency situation. The more people you have helping, the better you can handle the emergency and take excellent care of your guests.
Use Your Resources:
Make sure that you are signed up for CCU Alert, a state-of-the-art notification system that enables the University to send urgent information regarding emergencies, (including weather cancellation and delays) instantly and simultaneously to all registered mobile phones.